Office Manager

Baylor University; Waco (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Generous time off

Tuition remission

Outstanding retirement contributions

Job summary

Baylor University is seeking an Office Manager for the Office of Student Success & Engagement. This role oversees daily office operations, manages budgets, and supports student workers while ensuring efficient and effective office functions.

The ideal candidate will have significant experience in administrative roles, a high school diploma, or a preferred Bachelor's degree. Employees enjoy comprehensive benefits including insurance, time off, and tuition remission.

Qualifications

• 3+ years of relevant work experience required.
• Managing departmental budgets and financial transactions.
• Supervising student employees and ensuring compliance with university policies.

Responsibilities

• Oversee departmental and program budgets.
• Process reimbursements and financial transactions.
• Manage procurement of goods and services.
• Coordinate travel arrangements for staff.
• Provide guidance and performance feedback to student employees.

Skills

Budget management

Payroll processing

Procurement

Travel coordination

Supervision of student workers

Education

High school diploma

Bachelor's degree (preferred)

Job description

What We Are Looking For

The Office Manager for the Office of Student Success & Engagement oversees daily administrative and operational functions to ensure the office runs efficiently and effectively. This role manages budget processes, payroll, procurement, and travel coordination, while also supervising and supporting student workers. The Office Manager serves as a key operational partner, maintaining organized systems, ensuring compliance with institutional policies, and providing high-level support that advances the office’s mission to promote student success and engagement.

A high school diploma and three years of relevant work experience are required. A Bachelor’s degree and five years of relevant experience are preferred.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Manage and monitor departmental and program budgets to ensure accurate tracking and responsible use of funds.
• Process reimbursements, purchase requests, and financial transactions through Ignite in a timely manner, maintaining compliance with institutional policies and procedures.
• Oversee procurement activities, including purchasing goods and services, tracking expenses, and ensuring adherence to university procurement guidelines.
• Assist with financial reporting by compiling data, reconciling accounts, and providing updates to leadership to support informed decision-making.
• Oversee all aspects of student employment for the Office of Student Success & Engagement, including hiring, onboarding, training, scheduling, and some supervision.
• Ensure appropriate staffing coverage and professionalism across tutoring, supplemental instruction, mentoring, and other student support services.
• Provide ongoing guidance, performance feedback, and development opportunities to student employees to maintain high-quality service delivery.
• Coordinate travel arrangements and process reimbursements for staff in accordance with university policies.
• Maintain up-to-date knowledge of travel guidelines to ensure compliance and efficiency.
• Facilitate group travel logistics when needed, ensuring smooth coordination of itineraries and documentation.
• Support the day-to-day administrative operations across Academic Support, Student Support, and Grant and Sponsored Programs.
• Maintain organized systems, respond to operational needs, and ensure smooth coordination of office functions.
• Attend and contribute to meetings related to budget, payroll, procurement, and other operational priorities to support effective communication and alignment.
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with university policies.
• Maintain regular and punctual attendance.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.