Development Coordinator

Baylor University; Waco (TX); Hybrid; USD 45,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition remission

Retirement contributions

Job summary

Baylor University in Waco, Texas, is seeking a Development Officer support professional to assist a group of development officers with prospect management, meetings, and donor communications. The role emphasizes administrative management and providing concierge-level service to major donors.

A high school diploma is required, a bachelor's degree is preferred, and 2+ years of relevant experience is expected.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 2+ years of relevant experience preferred.
• Hybrid work arrangement considered case-by-case.

Responsibilities

• Support Development Officers with prospect management, moves management, portfolio cleanup, goal tracking, contacts entry, and report generation.
• Participate in solicitation meetings and follow-ups.
• Create gift transmittals for cash, stock, and wire transfers and tag them to the correct accounts.
• Assist in developing communications and presentations; plan and execute internal and external meetings.
• Provide concierge-level donor support to ensure exceptional donor experiences and increased giving.
• Assist with travel arrangements for designated Development Officers; prepare itineraries and materials.
• Assist with expense reports after travel; back up coordinator team as needed.
• Collaborate with campus partners to coordinate daily division functions and fundraising activities.
• Serve as fundraising liaison between University Advancement and campus partners.

Skills

Administrative support

Donor relations

Meeting coordination

Education

Bachelor's degree

High school diploma (minimum)

Job description

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We are Looking For

This position will support the mission of the University by providing a high level of support, in a fast-paced environment, to a designated group of development officers to help ensure that meetings, correspondence, and other interactions with colleagues, donors, and prospective donors are productive and result in principal/major gift commitments.

A high school diploma and less than one year of relevant experience are required. A bachelor's degree and two years of relevant experience is preferred.

Additional education or experience will be considered in lieu of one another.

A hybrid work arrangement will be considered on a case-by-case basis.

Applicants must be authorized to work full-time in the United States.

What You Will Do

• Support and provide administrative management to Development Officers with all Vision items, including prospect management (moves management, portfolio clean up) goal tracking, entering contacts, and pulling reports
• Participate in solicitation meetings and follow ups
• Responsible for creating gift transmittals for all manner of gifts, including cash, stock and wire transfers and making sure they are tagged to go into the correct account
• Support in developing communications and presentations, planning and executing internal and external meetings
• Provide, as needed on behalf of the Development Officers, concierge-level support to major donors to ensure exceptional donor experiences, resulting in continued and increased financial support to Baylor University
• Assist Development Officers with other programs including requesting gift agreements from the Gift Agreement Logger, searching OnBase for any past documentation and turning in HelpDesk tickets for Prospect Management related issues
• Assist a designated group of Development Officers by helping make travel arrangements; prepare itineraries and compile other materials for these meetings
• Assist with their expense reports after travel, as needed
• Collaborate with senior level administrative associates and assistants in coordinating the day-to-day functions of the division; this includes working closely with and being available as a back-up for the coordinator team
• Build and maintain relationships with campus partners to collaborate on fundraising activity and shared goals including but not limited to colleges, schools, and units, and the Office of Sponsored Research
• Serve as primary fundraising liaison between University Advancement and campus partners to facilitate fundraising collaboration
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!