Office Manager

TOM MUSE SERVICE COMPANY; Virginia (MN); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

TOM MUSE SERVICE COMPANY is seeking an Office Manager to coordinate all administrative duties and office procedures, ensuring smooth operations. You will schedule meetings, manage invoices, and work with vendors to negotiate terms. Strong organizational and communication skills are essential.

The role focuses on implementing systems and procedures to improve efficiency and workplace productivity, with a emphasis on collaboration with HR and IT for optimal office functionality.

Qualifications

• High school diploma or GED required; some college preferred.
• Experience as an Office Manager or similar role preferred.
• Familiarity with office equipment, systems, and procedures.
• Proficient in Microsoft Office, Excel, and Outlook.
• Excellent time management and ability to prioritize multiple tasks.
• Strong verbal and written communication skills.

Responsibilities

• Maintain calendar of appointments and meetings.
• Design the office layout with efficiency and organization in mind.
• Collaborate with HR to create, update, and maintain office procedures.
• Maintain office equipment with IT department assistance.
• Pay and record invoices.
• Negotiate contracts and pricing with vendors and service providers.
• Accurately maintain general office budget.

Skills

MS Office

Excel

Outlook

Communication skills

Time management

Vendor negotiation

Budgeting basics

Education

High school diploma/GED

Some college preferred

Job description

Job Description

Job Description

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills