Office Manager

Child Evangelism Fellowship of Virginia, Inc; Virginia (MN); On-site; USD 42,000 - 52,000; Full time

Job summary

Child Evangelism Fellowship of Virginia, Inc in Northern Virginia is seeking an Office Manager to oversee all office operations on a part-time and/or full-time basis. The role includes handling donations receipts, coordinating events, maintaining files, and supporting pastors, schools, and volunteers, with emphasis on confidentiality and teamwork.

The position emphasizes strong organizational skills, effective communication, and the ability to work independently within a supportive church

Qualifications

• Active in a local church.
• Two years’ minimum experience in administrative support role in a professional environment.
• Demonstrated experience handling multiple tasks simultaneously.
• Demonstrated experience in MS Office and/or QuickBooks.
• Demonstrated experience in file maintenance, editing, and proofreading.
• Professional appearance and demeanor.
• Bachelor’s degree preferred.

Responsibilities

• Oversee all office operations.
• Send out contribution receipts and annual statements to donors.
• Help with printing, mailing, and recording donations from appeal and other letters.
• Greet office visitors and answer phone calls.
• Compile and organize materials for Pastor’s Packet and Principal’s Packet.
• Interact with venues and business contacts for events.
• Handle CEF’s child protection screening for staff, committee, and volunteers.
• Facilitate the dissemination of information to GNC/JYC teams.
• Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet.
• Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal).
• Purchase office supplies and maintain inventory of CEF materials as needed.
• Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal).
• Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters.
• Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters.
• Compile outreach packets for distribution to pastors, churches and schools and for special events as needed.
• Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive.
• Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed.
• Other duties as assigned.

Skills

Communication skills

Multitasking

Interpersonal skills

Time management

Education

Bachelor's degree preferred

Tools

MS Office

QuickBooks

Job description

Job Description

Title: Office Manager (Part Time and/or Full Time)

Employer: CEF of VA Inc., Northern Virginia Chapter

Report to: Local Director

GENERAL RESPONSIBILITIES

Oversee all office operations

Financial

• Send out contribution receipts and annual statements to donors
• Help with printing, mailing, and recording donations from appeal and other letters

Public Relations

• Greet office visitors and answer phone calls
• Compile and organize materials for Pastor’s Packet and Principal’s Packet
• Interact with venues and business contacts for events
• Handle CEF’s child protection screening for staff, committee, and volunteers

Internal Communication & Collaboration

• Facilitate the dissemination of information to GNC/JYC teams
• Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet

Clerical

• Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)
• Purchase office supplies and maintain inventory of CEF materials as needed
• Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)
• Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters
• Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters
• Compile outreach packets for distribution to pastors, churches and schools and for special events as needed
• Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive
• Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed
• Other duties as assigned

QUALIFICATION

• Active in a local church
• Two years’ minimum experience in administrative support role in a professional environment
• Demonstrated experience handling multiple tasks simultaneously
• Demonstrated experience in MS Office and/or Quick Book
• Demonstrated experience in file maintenance, editing, and proof reading
• Professional appearance and demeanor
• Bachelor’s degree preferred

KNOWLEDGE / SKILLS / ABILITIES

• Excellent communication and interpersonal sills
• Excellent assessment and observation skills, with attention to detail
• Excellent organizational skills, particularly accuracy in record keeping and effective time management
• Ability to prioritize projects and be discrete, exercising good judgment
• Ability to plan and coordinate events, programs, and administrative workflow
• Ability to maintain professional rapport in all modes of communication
• Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.