Office MANAGER

Guardian Dentistry; Vienna (VA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Paid Time Off

Paid holidays

Insurance

401(k) with match

Job summary

Vienna Smiles is seeking an experienced Office Manager to oversee daily operations, front and back office workflows, and patient care support functions. The role ensures productivity, quality reporting, budgeting, and staff supervision in a fast-paced dental practice.

You will manage A/R and budgets, present treatment plans, coordinate scheduling, and maintain HIPAA-compliant policies while delivering five-star patient experiences. Strong Dentrix and Weave knowledge is required.

Qualifications

• 5+ years of dental practice management experience.
• Strong knowledge of Dentrix.
• Excellent oral and written communication skills.
• Proficient with PC software (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Monthly reporting and A/R/budget management.
• Submit insurance claims and present treatment plans.
• Coordinate scheduling and office productivity.
• Hire, supervise, and train front- and back-office staff.
• Maintain HIPAA-compliant policies and patient privacy.

Skills

Communication skills

Organizational skills

Prioritization

HIPAA compliance

Tools

Dentrix

Weave

Job description

**The Job: Office Manager** Vienna Smiles is seeking a Practice Manager. The Practice Manager position is critical to achieve excellence in the delivery of patient care while creating a positive working environment. The Practice Manager is responsible for directing, supervising and coordinating staff and activities at Tysons Aesthetic Dentistry to provide five-star experience at an affordable, in-network price for clients.The Practice Manager will work closely with the Regional Team to ensure that all financial, clinical and quality goals along with patient satisfaction goals are achieved for the practices.The Practice Manager will also establish and implement policies and procedures for the practices, evaluate personnel and work quality on a regular basis, review reports, prepare and manage budgets, and supervise other activities and projects, as required. The position also oversees business and patient care support functions such as appointment scheduling, check in, check out, treatment plan presentation and financial management. The clinical operations include managing the front desk, assistants, hygienists, dentists and helping provide maximum efficiency within the practice.**Whom we are looking for:** The Practice Manager candidate requires limited supervision and should be capable of acting independently. The candidate must have the ability to prioritize, organize and coordinate work and have work effectively with many people at various levels of the organization. Excellent oral and written communication skills are required, along with the ability to handle multiple tasks and appropriately prioritize.The ability to clearly communicate with internal and external customers, including, but not limited to, patients, co-workers, management, dentists and visitors is a must. Certainly, the ability to maintain patient confidentiality and privacy in accordance with HIPAA and policy is required.The candidate should be proficient in P.C. software applications including Microsoft Word, Excel, PowerPoint, Outlook, etc. General knowledge of front and back office clinical policies and procedures, required.Relative training and guidelines are available, however interpretation and original problem solving are required. Assignments are given in terms of broad organizational goals and objectives. Goal attainment is reviewed with the owner on a regular basis through formal and informal discussionsJOB DUTIES:Monthly reporting Management of A/R and budgets Claim submission Treatment presentation Productive Scheduling Responsible for all practice operations. Experience with Dentrix and Weave**Office Manager Responsibilities:*** Guaranteeing office productivity, developing and managing all internal office procedures and practices.* Maintaining the dental clinic’s cash control, staff schedules, general ledger, and billing system.* Delivering direct individual and team leadership to ensure all office employees produce outstanding client service.* Coordinating the day-to-day execution of office practices that increase productivity and efficiency.* Responding to clinical and operational issues in a timely and professional manner.* Creating and implementing an effective office budget.* Hiring, supervising, and training new office employees**Education and experience:*** 5+ years of previous and recent experience managing a dental preferred.* Strong Knowledge of Dentrix**Benefits and compensation:** • Competitive pay. $32-$36 depend on experience • Paid Time Off (PTO) and paid holidays. • Insurance. • 401(k) with match.#sponsorom**FLSA Status:**ExemptWe are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.