Office MANAGER

GD VA PLLC; Vienna (VA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Paid holidays

Insurance

401(k) with match

Job summary

Vienna Smiles in Vienna, VA is seeking a Practice Manager to lead daily clinical and business operations, coordinate staff, and ensure five-star patient care while maintaining HIPAA privacy and strong financial controls.

The Practice Manager directs front desk, assistants, hygienists, and dentists, manages scheduling, treatment plan presentations, budgets, and reports, and collaborates with the regional team to meet clinical, financial and quality goals.

Qualifications

• 5+ years of previous and recent experience managing a dental practice.
• Strong knowledge of Dentrix and front/back office policies.

Responsibilities

• Monthly reporting and budget management.
• Manage A/R and budgets and claim submissions.
• Oversee scheduling, check-in/out, treatment plan presentations.
• Provide leadership to front desk, assistants, hygienists and dentists.
• Develop and implement office procedures to increase productivity and efficiency.

Skills

Oral communication

Written communication

Microsoft Word

Excel

PowerPoint

Outlook

HIPAA compliance

Tools

Dentrix

Weave

Job description

Location: Vienna Smiles The Job: Office Manager

Vienna Smiles is seeking a Practice Manager. The Practice Manager position is critical to achieve excellence in the delivery of patient care while creating a positive working environment. The Practice Manager is responsible for directing, supervising and coordinating staff and activities at Tysons Aesthetic Dentistry to provide five-star experience at an affordable, in-network price for clients. The Practice Manager will work closely with the Regional Team to ensure that all financial, clinical and quality goals along with patient satisfaction goals are achieved for the practices. The Practice Manager will also establish and implement policies and procedures for the practices, evaluate personnel and work quality on a regular basis, review reports, prepare and manage budgets, and supervise other activities and projects, as required. The position also oversees business and patient care support functions such as appointment scheduling, check in, check out, treatment plan presentation and financial management. The clinical operations include managing the front desk, assistants, hygienists, dentists and helping provide maximum efficiency within the practice.

Whom we are looking for:

The Practice Manager candidate requires limited supervision and should be capable of acting independently. The candidate must have the ability to prioritize, organize and coordinate work and have work effectively with many people at various levels of the organization. Excellent oral and written communication skills are required, along with the ability to handle multiple tasks and appropriately prioritize. The ability to clearly communicate with internal and external customers, including, but not limited to, patients, co-workers, management, dentists and visitors is a must. Certainly, the ability to maintain patient confidentiality and privacy in accordance with HIPAA and policy is required. The candidate should be proficient in P.C. software applications including Microsoft Word, Excel, PowerPoint, Outlook, etc. General knowledge of front and back office clinical policies and procedures, required. Relative training and guidelines are available, however interpretation and original problem-solving are required. Assignments are given in terms of broad organizational goals and objectives. Goal attainment is reviewed with the owner on a regular basis through formal and informal discussions.

JOB DUTIES:

Monthly reporting Management of A/R and budgets Claim submission Treatment presentation Productive Scheduling Responsible for all practice operations. Experience with Dentrix and Weave Office Manager Responsibilities: Guaranteeing office productivity, developing and managing all internal office procedures and practices. Maintaining the dental clinic’s cash control, staff schedules, general ledger, and billing system. Delivering direct individual and team leadership to ensure all office employees produce outstanding client service. Coordinating the day-to-day execution of office practices that increase productivity and efficiency. Responding to clinical and operational issues in a timely and professional manner. Creating and implementing an effective office budget. Hiring, supervising, and training new office employees.

Education and experience:

5+ years of previous and recent experience managing a dental preferred. Strong Knowledge of Dentrix

Benefits and compensation:

• Competitive pay. $32-$36 depend on experience
• Paid Time Off (PTO) and paid holidays.
• Insurance.
• 401(k) with match.

#sponsorom FLSA Status: Exempt

We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.

Thank you for considering a career with us! We understand you have options and that each of you have specific interests and goals. We take pride in learning about what is important to you and why you are looking to make a career change. We look forward to exploring this potential opportunity with you and providing you with enough information to make an informed decision about the next step in your career. We strive every day to provide the best possible experience for our patients. We believe strongly in our values that guide us towards unity and teamwork. Collectively we make an I.M.P.A.C.T that makes a difference. I-Integrity M-Mentorship P-Partnership A-Action C-Caring T- Transparency