Office Manager

Established Indianapolis Construction Company; United States; On-site; USD 52,000 - 68,000; Full time

Job summary

Established Indianapolis Construction Company is seeking an Office Manager to ensure smooth office operations, oversee project coordination, clerical tasks, and HR duties.

Reporting to the CEO and Department Manager, the role supervises a small team (1–5) and collaborates with vendors, prepares estimates and invoices in QuickBooks, and helps payroll. This position requires strong organization, communication, and budget management skills to support sales growth.

Qualifications

• Proficient in Microsoft Office Suite and QuickBooks.
• Strong office management and organizational skills.
• Excellent communication and time management abilities.
• Effective problem-solving and budget management skills.
• Experience in team leadership.
• QuickBooks Online experience.

Responsibilities

• Provide administrative support and manage job scheduling.
• Maintain office supplies and coordinate with vendors.
• Keep accurate records and facilitate communication.
• Prepare estimates and invoices in QuickBooks.
• Coordinate project management and assist with clerical duties.
• Oversee human resource tasks and payroll assistance.
• Pull State and City permits.
• Implement systems to create sales growth.

Skills

Microsoft Office Suite

Office management

Communication

Time management

Problem-solving

Budget management

Team leadership

QuickBooks Online

Education

Bachelor's degree in business management or related field

Tools

QuickBooks Online

Job description

Job Description

The Office Manager plays a vital role in ensuring smooth and efficient office operations by managing project coordination, clerical tasks, and human resources duties. Reporting directly to the CEO/Owner and Department Manager, this role involves supervising a small team of 1-5 members while implementing and supporting various administrative and operational needs.

Responsibilities

• Provide administrative support and manage job scheduling
• Maintain office supplies and coordinate with vendors
• Keep accurate records and facilitate communication
• Prepare estimates and invoices in QuickBooks
• Coordinate project management and assist with clerical duties
• Oversee human resource tasks
• Assists with payroll
• Daily tasks from owner
• Pull State and City permits
• Implement systems to create sales growth

Required Qualifications

• Proficient in Microsoft Office Suite
• Strong office management and organizational skills
• Excellent communication and time management abilities
• Effective problem-solving and budget management skills
• Experience in team leadership
• QuickBooks Online Experience

Preferred Qualifications

• Bachelor's degree in business management or related field
• Driver's license

Schedule

• Monday Through Friday
• 40-50 hours per week

Company Description

We are an Indianapolis based residential and commercial general contractor since 2012. We are expanding into a new shop and are looking for energetic team members to grow with us!