Office Manager

Verve Holistic Health; Tustin (CA); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Competitive hourly or salaried compensation

Health benefits eligibility

Complimentary IV and wellness treatment perks

Growth-oriented team culture

Purpose-driven practice

Job summary

A health-focused clinic in Tustin is seeking an Office Manager to oversee clinic operations and staff. The ideal candidate will have over 3 years of experience in office management, strong leadership, and communication skills. Responsibilities include managing daily operations, supporting patient interactions, and ensuring compliance with healthcare regulations. Competitive compensation and growth-oriented team culture are offered.

Qualifications

• 3+ years of office management or administrative leadership experience.
• Strong understanding of medical office operations and scheduling systems.
• Excellent multitasking and attention to detail under pressure.
• Proficiency in EMR systems, Google Workspace, and general tech fluency.
• Ability to multitask while maintaining composure under pressure.
• Passion for holistic, integrative healthcare.

Responsibilities

• Oversee daily operations of the clinic for smooth patient flow.
• Supervise office staff with training and performance evaluations.
• Resolve patient scheduling and billing concerns with empathy.
• Maintain compliance with California healthcare regulations, HIPAA, and clinic policies.
• Coordinate staff schedules, meetings, and continuing education.

Skills

Office management experience

Leadership skills

Communication skills

Organizational skills

Proficiency in EMR systems

Tech fluency

Multitasking

Patient-centered care

Healthcare compliance

Tools

Google Workspace

Google Workspace

General tech fluency

Job description

Office Manager

Location: Tustin, CA

Employment Type: Part-Time or Full-Time, Onsite

About Us

Verve Holistic Health is an integrative medical practice dedicated to identifying and treating the root causes of illness through naturopathic and functional medicine. We specialize in regenerative therapies, peptide therapy, IV nutrient infusions, ozone therapy, hormone balancing, and lifestyle‑based care. Our mission is to restore optimal vitality through personalized, evidence‑based, and compassionate medicine.

Key Responsibilities

Clinic Operations & Leadership

• Oversee daily operations of the clinic, ensuring smooth patient flow and efficient systems.
• Supervise front and back office staff, providing ongoing training, feedback, and performance evaluations.
• Support the doctors with administrative tasks, scheduling, and project management.
• Maintain compliance with California healthcare regulations, HIPAA, and clinic policies.
• Coordinate staff schedules, meetings, and continuing education.

Patient Experience

• Uphold Verve’s standard of warmth, professionalism, and integrity in every patient interaction.
• Resolve scheduling, billing, and service concerns with empathy and efficiency.
• Ensure front office systems and communications reflect the clinic’s brand and values.

Administrative & Financial Coordination

• Manage vendor relationships, inventory, and supply orders.
• Assist with payroll logs, expense tracking, and employee onboarding documentation.
• Support marketing initiatives, event coordination, and special projects.

Qualifications

• 3+ years of office management or administrative leadership experience (healthcare or wellness preferred).
• Strong understanding of medical office operations, scheduling systems, and patient coordination.
• Excellent communication, leadership, and organizational skills.
• Proficiency in EMR systems, Google Workspace, and general tech fluency.
• Ability to multitask while maintaining attention to detail and composure under pressure.
• Passion for holistic, integrative, and patient‑centered healthcare.

Compensation & Benefits

• Competitive hourly or salaried compensation (based on experience)
• Health benefits eligibility
• Complimentary IV and wellness treatment perks
• Supportive, growth‑oriented team culture
• Opportunity to be part of a purpose‑driven and rapidly growing integrative medical practice

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industry

Hospitals and Health Care