Office Manager

Counseloregon; United States; Hybrid; USD 27,552 - 31,684; Part time

Benefits offered by this job

Medical health benefits

Flexible scheduling

Supportive work environment

Job summary

A mental health clinic is looking for a part-time Office Manager to oversee daily operations and maintain a welcoming environment for clients. The role involves managing office tasks, processing insurance claims, and supporting clinical staff. Candidates should have experience in office management, ideally within healthcare, strong organizational skills, and proficiency with office software. A compassionate and professional mindset is essential. The position offers flexible scheduling and health benefits, with a pay rate of $20–$23 per hour.

Qualifications

• Previous experience in office management or a related field.
• Experience in a healthcare setting is preferred.
• Ability to work independently and collaboratively.

Responsibilities

• Manage day-to-day office operations including scheduling.
• Process insurance claims and client billing.
• Support onboarding of new clinicians.

Skills

Organizational skills

Communication abilities

Time-management skills

Discretion and confidentiality

Team collaboration

Education

Experience in office management

Experience in a healthcare setting

Tools

Office software

Electronic health record (EHR) systems

Job description

Job Title: Office Manager (Part-Time)

Schedule: 20 hours per week (Potential for full time position)

Benefits: Medical Health benefits included

Location: Hybrid- Up to 10 hours of remote work

Position Summary

We are seeking an organized, compassionate, and detail-oriented Office Manager to support the daily operations of our mental health clinic. This part‑time role is essential to ensuring a smooth, welcoming, and efficient environment for clients and clinicians. The Office Manager serves as a key administrative point of contact and helps maintain compliance, workflow efficiency, and high standards of client care.

Key Responsibilities

Administrative & Office Operations

• Manage day-to-day office operations, including scheduling, phone/email correspondence, and front‑desk coordination
• Maintain office systems, supplies, and vendor relationships
• Ensure accurate record‑keeping and organization of both digital and physical files
• Oversee clinic policies, procedures, and administrative workflows
• Attend staff meeting as required
• Other related duties as assigned
• Serve as a warm, professional first point of contact for clients
• Assist with client intake processes, paperwork, and scheduling coordination
• Support clinicians with administrative needs to allow focus on clinical care
• Address client inquiries with sensitivity, professionalism, and confidentiality

Billing, Insurance & Compliance Support

• Process insurance claims and client billing
• Assist with insurance verification, authorizations, and documentation tracking
• Ensure compliance with HIPAA and other applicable healthcare regulations

Human Resources & Clinic Coordination

• Support onboarding of new clinicians and staff
• Assist with staff scheduling
• Help foster a positive, supportive, and trauma‑informed workplace culture

Qualifications

• Previous experience in office management, healthcare administration, or a related field (preferred)
• Experience in a healthcare setting strongly preferred
• Strong organizational and time‑management skills
• Excellent communication and interpersonal abilities
• High level of discretion and understanding of confidentiality requirements
• Proficiency with office software and electronic health record (EHR) systems
• Ability to work independently and collaboratively in a small team environment
• Pay $20–$23 per hour
• 90‑day probation upon the start of your employment
• Flexible scheduling may be available
• Health benefits provided, along with a supportive and mission‑driven work

Why Join Us?

Our clinic is committed to providing compassionate, high‑quality mental health care in a supportive and inclusive environment. We value collaboration, professionalism, and care for both our clients and our staff.

Please email [e-mail] with your resume and cover leVer.