Office Manager

American StaffCorp; Tulsa (OK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Collaborative team environment

Job summary

American StaffCorp seeks an organized Office Manager to oversee day-to-day office operations for a busy electrical contracting company. You will support field crews, project managers, estimators and leadership by keeping administrative, financial and project processes accurate and on schedule.

The role requires 2-3 years of office management experience, familiarity with construction documents, and proficiency in Microsoft Office and QuickBooks.

Qualifications

• 2-3 years of office management experience required.
• Electrical contracting, construction or skilled trades experience preferred.
• Familiarity with construction documents such as contracts, change orders, billing, payroll, permits and job cost records is a plus.
• Strong organizational skills, attention to detail and ability to manage multiple deadlines simultaneously.
• Professional written and verbal communication required.
• Experience with Microsoft Office and QuickBooks required.
• Experience with basic accounting, payroll, or construction management software preferred.

Responsibilities

• Manage daily office operations including phones, reception, mail, filing, office supplies, and IT or vendor services.
• Support electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence.
• Maintain all employee records, licensing, certifications, safety training, and insurance certificates.
• Coordinate communication between leadership, project managers, electricians, vendors and customers.
• Assist with preparation and sending out job invoices to customers.
• Oversee accounts receivable.
• Provide owner with weekly reports.
• Track accounts payable, prepare and send out timely payments.
• Assist with bank deposits.
• Maintain payroll and insurance documentation.
• Assist with health insurance renewal.
• Assist with hiring, including new hire paperwork, uniforms, and system procedures.
• Schedule office meetings as requested, support company events.
• Help to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothly.
• Maintain organized records in company software and ensure confidential information is handled appropriately.

Skills

Office management

Construction experience

Construction docs

Organization

Communication

Tools

Microsoft Office

QuickBooks

Job description

We are seeking a highly organized and dependable Office Manager to oversee office operations for a busy electrical contracting company. This role supports field crews, project managers, estimators, and company leadership by keeping administrative, financial and project support processes accurate, efficient and on schedule.

Monday - Friday 7am-4pm / up to $60K DOE / Direct Hire

Responsibilities

• Manage daily office operations including phones reception, mail, filing, office supplies, and IT or vendor services
• Support electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence
• Maintain all employee records, licensing, certifications, safety training, and insurance certificates
• Coordinate communication between leadership, project managers, electricians, vendors and customers
• Assist with preparation and sending out job invoices to customers
• Oversee account receivables
• Provide owner with weekly reports
• Track accounts payable, prepare and send out timely payments
• Assist with bank deposits
• Maintain payroll and insurance documentation
• Assist with health insurance renewal
• Assist with hiring, including new hire paperwork, uniforms, and system procedures
• Schedule office meetings as requested, support company events
• Help to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothly
• Maintain organized records in company software and ensure confidential information is handled appropriately

Qualifications

• 2-3 years of office management experience
• Electrical contracting, construction or skilled traded experience preferred
• Familiarity with construction documents such as contacts, change orders, billing, payroll, permits and job cost records is a plus
• Strong organizational skills, attention to detail and ability to manager multiple deadlines simultaneously
• Professional written and verbal communication required
• Experience with Microsoft Office and Quick Books required
• Experience with basic accounting, payroll, or construction management software preferred
• A dependable, resourceful and trustworthy team player who handles confidential information with discretion

What We Offer

• Full-Time employment
• Competitive pay based on experience
• Health, dental, vison if applicable
• Paid vacation and sick leave
• A collaborative team environment with opportunities to grow in the construction industry

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