Office Manager

Tahoe Truckee Waldorf-Inspired; Truckee (CA); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Starting wage $20+ per hour

Paid sick leave

Tuition remission

Job summary

Tahoe Truckee Waldorf seeks an organized, welcoming, and collaborative Office Manager to serve as the administrative support hub of our school community. This position is approximately 28 hours per week.

Reporting directly to the Head of School, the Office Manager oversees the daily administrative operations of the school, supports faculty and staff, coordinates communications with families, and helps ensure an efficient, organized, and welcoming environment for students, employees, and

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Two or more years of office management or administrative experience preferred.
• Exceptional organizational and communication skills.
• Strong customer service orientation.
• Experience with Google Workspace and Microsoft Office.
• HR or payroll experience is a plus.
• Experience working in an educational environment is preferred.

Responsibilities

• Managing the front office for Wild River and serving as a primary point of contact for families, students, staff, and visitors.
• Supporting the Head of School and school team with daily operations and special projects.
• Coordinating school communications, calendars, meetings, and administrative systems.
• Coordinating facilities, office equipment, supplies, ordering, and vendor relationships.
• Supporting health, safety, and emergency preparedness procedures.
• Assisting with school events, community engagement, and annual operational planning.
• Coordinating employee onboarding and managing day-to-day human resources functions, including personnel records, required documentation, and compliance processes.

Skills

Organizational skills

Communication skills

Customer service

Education

Bachelor's degree preferred or equivalent experience

Tools

Google Workspace

Microsoft Office

Job description

Position Description

Tahoe Truckee Waldorf seeks an organized, welcoming, and collaborative Office Manager to serve as the administrative support hub of our school community. This position is approximately 28 hours per week. Reporting directly to the Head of School, the Office Manager oversees the daily administrative operations of the school, supports faculty and staff, coordinates communications with families, and helps ensure an efficient, organized, and welcoming environment for students, employees, and visitors.

This position is ideal for someone who enjoys creating systems, managing multiple priorities, building positive relationships, and contributing to a mission-driven educational community.

Primary Responsibilities

• Managing the front office for Wild River and serving as a primary point of contact for families, students, staff, and visitors.
• Supporting the Head of School and school team with daily operations and special projects.
• Coordinating school communications, calendars, meetings, and administrative systems.
• Coordinating facilities, office equipment, supplies, ordering, and vendor relationships.
• Supporting health, safety, and emergency preparedness procedures.
• Assisting with school events, community engagement, and annual operational planning.
• Coordinating employee onboarding and managing day-to-day human resources functions, including personnel records, required documentation, and compliance processes.

Physical Demands

• Frequent: Office work, computer use, phone communications, meetings, walking campus
• Occasional: Attending outdoor events, lifting materials (up to 25 lbs.), work in varied weather conditions on 40-acre forest campus
• Ability to work flexible hours including occasional evenings and weekends for events and board meetings

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Two or more years of office management or administrative experience preferred.
• Exceptional organizational and communication skills.
• Strong customer service orientation.
• Experience with Google Workspace and Microsoft Office.
• HR or payroll experience is a plus.
• Experience working in an educational environment is preferred.

Compensation and Benefits

• Starting wage of $20+ per hour, based on experience
• Paid sick leave
• Tuition remission

About Us

We are a community-anchored, independent Waldorf-inspired program offering preschool (Little Gems) and elementary age (Wild River) programs. We strive to model independent thinking, creativity, and problem solving that serves as a firm foundation for creating a healthy social and natural world. Our program for children aged 3 months to age 14 strives to create opportunities that are WIDER, WILDER, and WONDER-FILLED.

We aim to serve families seeking a developmentally appropriate, experiential, and academically rigorous approach to education. Our heart is in educating the whole child, by providing wider opportunities, wilder experiences, and wonder-filled days. Wild River and Little Gems utilize Waldorf pedagogy, where we honor the child's natural phases of learning, encourage deep relationship building with peers and teachers, ignite and inspire imaginations, and strive to develop independent and ethical thinkers.

We offer the amazing benefit of being in the Sierra Nevada Mountains in Truckee, CA. We are surrounded by the beautiful big bold outdoors with opportunities for backpacking, skiing, mountain biking, camping, swimming, and boating activities and beyond. Come and play in the wilderness with us!

Join us in an organization where children flourish, teachers thrive, and mission matters!

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. TTW does not discriminate against individuals on the basis of age, actual or perceived race, actual or perceived gender, ethnicity, national origin, religion, disability, or sexual orientation. TTW complies with the Americans with Disabilities Act to ensure equal access to all qualified individuals with a disability.