Office Manager

VoltaGrid LLC.; Town of Texas (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking an Office Manager to oversee daily office operations in Houston, TX. The role includes managing schedules, coordinating events, and providing administrative support to senior management, alongside continuous improvement of office processes. Ideal candidates should have 3-5 years of experience and strong communication skills.

Qualifications

• 3-5 years of work experience as Office Manager or Administrative Assistant.
• Strong communication skills when dealing with senior leadership and guests.
• Microsoft Office proficiency including Excel, Word, Outlook, PowerPoint.

Responsibilities

• Oversee daily operations of the office, ensuring procedures are efficient.
• Manage schedules, appointments, office supplies, and facilities.
• Coordinate company events, meetings, and training sessions.

Skills

Communication

Problem Solving

Analytical Skills

Microsoft Office

Education

High School Diploma

Job description

Position Title: OFFICE MANAGER
Location: HOUSTON TX
FLSA Class:EXEMPT
Responsible to: CHIEF OPERATING OFFICER

Position Summary: The office manager is responsible for overseeing the daily operations of the office, ensuring that all procedures are carried out efficiently and effectively. They are responsible for managing the office, maintaining office supplies and equipment, organizing office events and meetings, and providing administrative support to senior management. They are also responsible for greeting and directing guests.

Essential Duties and Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the organization by managing schedules, coordinating appointments, and maintaining office supplies and equipment.
• Facility Management: Oversee the efficient operation and maintenance of office facilities, including managing office space, coordinating repairs and maintenance, and ensuring a safe and comfortable work environment.
• Team Coordination: Coordinate and collaborate with various departments and teams to facilitate effective communication, streamline processes, and promote collaboration.
• Budgeting and Expense Management: Assist in budget preparation and monitoring, including managing office expenses, tracking invoices, and optimizing office-related costs.
• Shipping and Receiving: Oversee incoming and outgoing shipments, ensure accurate documentation, coordinate deliveries, and maintain organization of shipping and receiving areas.
• Documentation and Record Keeping: Maintain accurate and up-to-date records, documents, and files, ensuring compliance with legal and regulatory requirements.
• Communication and Correspondence: Manage incoming and outgoing communications, including emails, phone calls, and mail, and ensure timely and effective dissemination of information.
• Event Planning and Coordination: Organize and coordinate company events, meetings, conferences, and training sessions, including logistics, catering, and agenda preparation.
• Technology and Systems Management: Oversee the implementation and maintenance of office technology and software systems, troubleshoot technical issues, and ensure data security and confidentiality.
• Vendor Management: Identify, evaluate, and manage relationships with external vendors and suppliers, negotiate contracts, and ensure timely delivery of goods and services.
• Continuous Improvement: Identify areas for process improvement and efficiency enhancement, and implement innovative solutions to enhance office operations.

Other Requirements:

• High School Diploma
• 3-5 years of work experience in an office environment as either an Office Manager or an Administrative Assistant.
• Strong communication, particularly when dealing with senior leadership and guest.
• Good problem-solving and analytical skills and sound business judgment.
• Strong Microsoft Office skills, including Excel, Word, Outlook, and PowerPoint
• Prior experience in the energy industry preferred.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.