Office Manager

The Salvation Army USA Central Territory; Superior (WI); On-site; USD 25,000 - 35,000; Part time

Job summary

The Salvation Army USA Central Territory is hiring an Office Manager in Superior, Wisconsin. This part-time position involves handling daily administrative tasks, supporting ministry programs, and maintaining effective communication with the community and board members.

The successful candidate must have two years of administrative experience, a high school diploma, and a valid driver's license. Join us in making a difference and providing support to those in need.

Qualifications

• Two years' experience in an administrative support role to a mid-level manager or higher.
• Valid Driver's license with approval to drive from TSA's insurance carrier.

Responsibilities

• Perform daily administrative functions including bank deposits and mail processing.
• Work with Regional Accounting for financial processes.
• Maintain donor database and assist with grant requests.
• Process paperwork for new hires and maintain employee files.

Skills

Administrative functions

Financial processing

Data management

Communication skills

Professional image projection

Education

High school diploma or equivalent

Some college preferred

Job description

Whether it's sharing God's love, helping disaster survivors, offering basic necessities from our Basic Needs Pantry, the Salvation Army of Superior is here to help! We also offer casework services, coats for kids in the winter months, community care ministries, holiday assistance and much more.

This is a part-time position, 20 hours/week.

The Office Manager is responsible for all daily business functions, and provides ministry and program support for The Salvation Army in Superior.

About the role:

• Performs daily administrative functions of bank deposits, processing incoming and outgoing mail, writing receipts for donations, correspondence with the community and Divisional Headquarters, and maintenance of files.
• Works with Regional Accounting to process payment of invoices, reimbursements, checks for financial assistance, and maintaining Restricted Funds Register.
• Performs basic administrative functions for development: maintains donor database; donor contacts (as requested); processing grant requests, including related reports.
• Processes paperwork for new hires and other personnel changes as directed. Maintains local files for employees.
• Maintains security system (including log of keys/holders).
• Projects a positive, professional, compassionate image of The Salvation Army to the community, donors, board members, and others who have interactions with The Salvation Army.
• Provides complete, relevant information about status of corps operations to corps officers and board members.
• Sorts, distributes and picks up mail on at least a daily basis.
• Records, transcribes and distributes meeting minutes within appropriate time frames as assigned.
• Receives and processes monetary donations and gifts-in-kind, and issues receipts to donors as requested.
• Schedules meetings, rooms and coordinates calendars as requested.
• Assists the Corps Officers and Social Services with Christmas programs.

Education:

High school diploma or equivalent; some college preferred.

Certifications:

Valid Driver's license with approval to drive from TSA's insurance carrier.

Experience:

Two years' experience in an administrative support role to a mid-level manager or higher, including basic financial and supervisory experience.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.