Office Manager

Keystone Human Services; Southington (CT); On-site; Full time

Job summary

An established industry player is seeking an Office Manager to oversee daily operations and support a dedicated team. This role involves managing office functions, coordinating communications, and ensuring a well-equipped environment for staff. You will be responsible for administrative support, including scheduling, document management, and maintaining office supplies. This position offers a competitive salary and benefits, along with opportunities for career development and training. If you are organized, detail-oriented, and passionate about supporting individuals with disabilities, this is the perfect opportunity for you to make a meaningful impact.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K

Generous Paid Time Off

Tuition Reimbursement

Extensive Training Opportunities

Career Development

Qualifications

• 2+ years of office management experience with supervisory skills preferred.
• Strong communication skills and proficiency in Microsoft Office required.

Responsibilities

• Manage office functions and maintain adequate supplies within budget.
• Coordinate meetings and manage executives' schedules effectively.

Skills

Office Management

Customer Service

Communication Skills

Microsoft Office Suite

Organizational Skills

Education

High School Diploma

Associate's Degree or 60+ Credit Hours

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Key Human Services is seeking an Office Manager to join our team of professionals to provide a variety of services to support the individual needs of persons with disability throughout their life. The Office Manager is responsible for the day-to-day operations of the local administrative offices, assists their supervisor in administrative duties, and provides administrative support and assistance to management and other staff members. This position is primarily based out of our Rocky Hill, CT office and needs to travel to the Southington, CT office location weekly.

Responsibilities Include:

• Manages office functions including office communications, equipment, systems, and vehicles to assure that the office is appropriately and adequately equipped for support staff; monitors and maintains sufficient office supplies according to assigned budget
• Answers and directs incoming phone calls; accurately and correctly distributes mail; and schedules and organizes meeting rooms and video conferencing, as needed
• Coordinates and assists in arranging internal office moves
• Tracks vehicle maintenance and repairs, accident incidents and investigations, maintains the vehicle management systems
• Manages files and document storage for assigned programs and office
• Develops and manages reports and systems related to provider licensing and qualification processes
• Takes and prepares minutes at meetings that may contain highly sensitive and confidential information and disseminates upon approval
• Manages executives’ schedules, calendars and appointments
• Demonstrates a strong commitment to KHS mission and values and adheres to all Keystone policies and procedures

Job Details:

• $21.50 per hour
• Full Time position available
• Competitive benefits package including medical, dental, vision, 401K, and more
• Generous paid time off program
• Extensive training and learning opportunities
• Career development and advancement
• Tuition reimbursement available per eligibility requirements

Requirements:

• High school diploma required; associate’s degree or sixty (60) plus credit hours from an accredited institution of higher education preferred
• Minimum of two (2) years of experience in office management; one (1) year of supervisory experience preferred
• Ability to communicate both orally and in writing and to be able to read, interpret and apply written information; excellent customer service skills and ability to work collaboratively with people at various levels of the organization is necessary
• Ability to learn and apply advanced computer skills, including the use of software and other web-based systems; advanced proficiency with Microsoft Office applications is necessary (Word, Excel, PowerPoint, and Outlook)
• Ability to pass required background checks and clearances
• Valid driver’s license and daily access to privately maintained and insured vehicle

Keystone Human Services prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on any category protected by applicable federal, state, or local law.

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.