Office Manager

Cincinnati Financial; Seattle (WA); Presencial; USD 60.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

Paid time off

Descripción de la vacante

The Cincinnati Master Plumbers Association is seeking an Executive Manager to oversee day-to-day operations and administration of the organization. The role involves handling finances, invoicing, and event coordination from its Cincinnati, OH location.

Requirements include 3–5 years in an executive administrative role, proficiency with QuickBooks, and ability to lift up to 30 pounds. Some evenings (3 nights per month) are required.

Formación

• 3–5 years in an executive administrative role.
• Experience using QuickBooks for financial tasks.
• Invoicing and accounts payable experience.
• Willingness to work 3 nights per month.
• Ability to lift up to 30 pounds.

Responsabilidades

• Answer phone calls and emails promptly with professional assistance.
• Produce and distribute the newsletter via mail and email.
• Manage invoicing, payables, deposits, checks, and monthly statements vs. budget.
• Record and distribute minutes for evening meetings (3 nights monthly).
• Update the yearly directory and manage Apprenticeship Program paperwork.

Conocimientos

Executive admin experience

Invoicing

Accounts payable

Flexibility with schedule

Herramientas

QuickBooks

Descripción del empleo

The Cincinnati Master Plumbers Association is seeking an Executive Manager to oversee day-to-day operations and administration of the organization.

Qualifications

• 3-5 years in an executive administrative role.
• Experience with QuickBooks.
• Invoicing and Accounts Payable experience.
• Willingness to work 3 nights a month.
• Ability to lift up to 30 pounds.

Key Responsibilities

• Answer all phone calls and emails promptly, providing professional and courteous assistance.
• Produce, print, and distribute the "Down the Line" newsletter via mail and email.
• Manage financial tasks, including invoicing for dues, processing payables, making deposits, printing checks (to be signed by the Board of Directors), and providing monthly financial statements compared to the budget.
• Record minutes for all evening meetings (3 nights a month) and ensure timely distribution.
• Update and print the yearly directory.
• Administer paperwork for the Apprenticeship Program, including setting up and registering with the U.S. Department of Labor; keep records of on‑job hours per apprentice, prepare class lists and grade sheets for teachers, and manage completion paperwork for the U.S. Department of Labor and the City of Cincinnati.

Additional Responsibilities

• Execute all directions from the Board of Directors and Committee Chairpersons.
• Coordinate speakers and complete paperwork for CEU classes at membership meetings in Ohio and Kentucky.
• Organize yearly events, including the Golf Outing, Table Top Night, and Election Banquet.
• Update the organization’s web page.
• Manage the vending machine, ensuring it is stocked with required products.

Job Details

Job Type: Full‑time

Pay: $60,000.00 – $65,000.00 per year

Benefits: 401(k), Paid time off

Schedule: Monday to Friday

Location: In person, Cincinnati, OH 45240 (relocation required before starting)

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