Office Manager

Bruker; Seattle (WA); On-site; USD 73,000 - 108,000; Full time

Job summary

A leading company in scientific instrumentation seeks an Office Manager to oversee daily operations, manage office needs, and support facility maintenance. The role involves administrative duties, vendor management, and ensuring a positive office culture. Ideal candidates will have strong organizational skills and a proactive approach to their work.

Benefits

401(k) with company match

Employee stock purchase plan

Medical and dental plans

Paid time off

Qualifications

• Prior administrative experience required.
• Experience as Office Manager or Executive Assistant preferred.

Responsibilities

• Manage day-to-day office needs and support facility maintenance.
• Maintain filing systems for safety-related documents.
• Assist Sales and Operations teams with documentation.

Skills

Attention to detail

Excellent computer skills

Proactive attitude

Education

Bachelor's degree in business administration

Associate's degree in a related field

Tools

SAP

Concur

Job description

Office Manager

Job Locations

US-WA

ID

2025-17975

Job Function

Administrative

Overview

Bruker is enabling scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Bruker's high-performance scientific instruments and high-value analytical and diagnostic solutions enable scientists to explore life and materials at molecular, cellular, and microscopic levels. In close cooperation with our customers, Bruker is enabling innovation, improved productivity, and customer success in life science molecular research, in applied and pharma applications, in microscopy and nanoanalysis, and in industrial applications, as well as in cell biology, preclinical imaging, clinical phenomics and proteomics research and clinical microbiology.

Today, worldwide more than 8500 employees are working on this permanent challenge at over 90 locations on all continents. Bruker continues to build upon its extensive range of products and solutions, its broad base of installed systems and a strong reputation among its customers. Being one of the world's leading analytical instrumentation companies, Bruker is strongly committed to further fully meet its customers' needs as well as to continue to develop state-of-the-art technologies and innovative solutions for today's analytical questions.

Responsibilities

* Manage day-to-day office needs while supporting scheduled facility maintenance, safety initiatives, and general administrative duties as required by the Operations Manager.
* Maintains physical and digital filing systems for facilities and site safety related documents.
* Manages outside vendors to ensure facility maintenance is performed on time and in compliance with accepted specifications
* Assist Sales and Operation teams with customer related documentation such as contracts.
* Schedules appointments, signs for incoming packages,
* Assists customers and other visitors during Bruker community outreach and information onsite events
* Drafts and edits letters, reports, and other documents related to facilities activities, safety incidents, and general office related topics.
* Maintain databases and spreadsheets such as facilities and office expenses, and attendance records and RSVPs for onsite events.
* Maintain general site safety information such as ensuring AED and First Aid materials are in stock and compliant.
* Assist Operations Manager and core team on the Expansion/New Building Project
* Manages calendars for senior staff, including making occasional travel arrangements for internal team and site visitors
* Prepares meeting agendas and takes meeting minutes.
* Coordinates logistics for high level meetings including room setup, video/conference call capabilities, and occasional catering.
* Manages maintenance of office equipment, including printers, copiers, and fax machines.
* Occasional support of Logistics team for ordering and inventory needs.
* Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
* General Project support where necessary
* Uses word processing and presentation software to create and edit documents.
* Maintain facilities and customer related correspondence when necessary.

Qualifications

Preferred Qualifications:
* Bachelor's degree in business administration or related field
* Experience as Office Manager or Executive Assistant
* Experience with SAP, Concur

Requirements:
* Associate's degree in a related field.
* Prior administrative experience.
* Excellent computer skills, especially typing.
* Attention to detail.
* Desire to be proactive and create a positive experience and culture for others.
* Ensures that deadlines are met and adapts to changing priorities.
* Ability to be versatile and fluid in exact day-to-day roles
* Presents a positive and professional image for the organization.

At Bruker, base salary is part of our total compensation. The estimated base salary range for this full-time position is between $73,000 and $108,000 provides an opportunity to progress as you grow and develop within a role. The base salary for the role will depend on a several job-related factors, including, but not limited to education, training, experience, the geographic location of the successful candidate, skills, competencies, job-related knowledge and travel requirements for this position. Full-time employees may also be eligible for a performance-related incentive in addition to a full range of benefits including 401(k) with company match, an employee stock purchase plan, medical and dental plans, life insurance, short-term and long-term disability insurance, employee assistance program and paid time off including vacation, sick time and holidays, and more.

Bruker is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions

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