Office Manager

Reliance Steel & Aluminum; Seattle (WA); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Reliance Steel and Aluminum Company’s Feralloy Corporation division seeks an Office Manager to coordinate all administrative functions for the Ghent, KY site. You will supervise clerical staff, manage invoicing, accounts payable, payroll onboarding, and general office operations at the on-site location with limited remote capability.

You will report to the Division Controller, with dotted-line to the Customer Service Manager and Plant Manager, and periodic travel (<5%) to support accounting, purchasing, and vendor relations across the division.

Qualifications

• 1 year of experience with Microsoft Office.
• 1 year of administrative experience.

Responsibilities

• Sales and Invoicing: daily billing of customer shipments.
• Storage charge invoice billing and management.
• Resolve customer deductions and claims with sales/credit teams.
• Review daily invoice register for errors.
• Set up new customer accounts with credit and sales teams.

Skills

1 year of experience with Microsoft 1

Job description

About the Role

Feralloy Corporation is a subsidiary of Reliance Steel and Aluminum Company. The Office Manager coordinates and oversees all administrative functions related to the division.

Responsibilities

• Sales and Invoicing
  • Customer invoicing - daily billing of customer shipments
  • Storage charge invoice billing and management
  • Resolution of customer deductions and claims on a timely basis (works with sales and credit team where needed)
  • Review daily invoice register for errors
  • New customer account set-up (works with credit department and sales)
• Accounts Payable
  • Manage accounts payable for the division, including indexing invoices into the workflow system and communicating with vendors
  • Work closely with Plant Manager and Corporate Accounts Payable
  • Vendor master contact – new vendors, vendor changes, etc.
  • Pcard manager for the division – gather statements and match receipts, index into workflow for approval
• Financial Close
  • Month‑end close – ensure all month‑end functions are complete and the “close” is completed on time
  • Division audit contact (internal and KPMG) – prepare samples, etc.
• Other Duties
  • Purchasing agent for office supplies, forms, etc.
  • General office management – main phone and front desk contact
  • HR/payroll onboarding of new employees
• May supervise employees
• Reports to the Division Controller with dotted‑line reporting to the Customer Service Manager and/or Plant Manager
• The Office Manager will office on‑site in Ghent, KY with some limited flexibility to work remotely; some travel (less than 5%) is required throughout the year

Qualifications

• 1 year of experience with Microsoft Office (Preferred)
• 1 year of administrative experience (Preferred)

Location and Travel

Ghent, KY 41045 – Relocate before starting work (Required)

Schedule

• 8‑hour shift
• Day shift
• Monday to Friday

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Job Type

Full-time