Office Manager

achira; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Achira is seeking an Office Manager to oversee daily operations in our San Francisco office. You will steer logistics, vendor management, and employee experience, reporting to the Senior Executive Assistant, building structure in a fast‑paced startup environment.

This role rewards initiative, cross‑functional collaboration, and hands‑on problem‑solving, with a focus on cost‑effective operations and a welcoming office culture that supports a team advancing drug discovery.

Qualifications

• 3+ years of experience in office management, workplace operations, or similar roles in a startup/high-growth environment.
• Highly organized and detail-oriented with the ability to manage multiple priorities and keep operations running smoothly.
• Proactive problem-solver who can work independently.
• Excellent interpersonal and cross-team communication skills.
• Proficient with Google Workspace, Slack, and Notion; quick to learn new tools.

Responsibilities

• Own day-to-day office logistics and vendor management to ensure a seamless workplace experience.
• Coordinate vendors, facilities, contracts, and service quality.
• Support onboarding, employee experience, and in-office culture initiatives.
• Collaborate with the Senior Executive Assistant and admin team on operational priorities.
• Manage office budget, invoices, and cost-effective operations.
• Plan and execute internal events to strengthen team culture.
• Maintain operational readiness and continuously improve office systems.
• Maintain a consistent onsite presence to support the team and visitors.

Skills

Organizational skills

Problem-solving

Communication skills

Independent worker

Tools

Google Workspace

Slack

Notion

Job description

About the Role

Achira is seeking a highly organized, proactive, technically savvy, and detail-oriented Office Manager to oversee the daily operations of our San Francisco office. Reporting to the Senior Executive Assistant, you will play a critical role in ensuring the workplace runs smoothly, efficiently, and professionally.

You’ll be the backbone of the office—managing logistics, vendor relationships, and employee experience—while supporting broader operational initiatives led by the leadership team. This role is ideal for someone who thrives in fast‑paced startup environments and enjoys building structure from the ground up.

What You’ll Do

• Own office operations: manage day-to-day office logistics, including supplies, equipment, layout, and maintenance to ensure a seamless workplace experience.
• Coordinate vendors and facilities: oversee relationships with building management, IT support, cleaning services, and other vendors; manage contracts and service quality.
• Support employee experience: help onboard new hires, maintain a welcoming office environment, and support in‑office culture and engagement initiatives.
• Partner with the Senior Executive Assistant and administrative team: assist with operational priorities, internal coordination, and execution of company-wide initiatives.
• Manage office budget and expenses: track spending, process invoices, and ensure cost‑effective operations.
• Plan and execute events: organize internal gatherings that strengthen team culture.
• Ensure operational readiness: anticipate needs, troubleshoot issues quickly, and continuously improve office systems and workflows.
• Act as the lead in‑office presence: maintain a consistent onsite presence to support the team, visitors, and daily operations—this role is built around being physically present and accessible.

About You

• 3+ years of experience in office management, workplace operations, or similar roles, ideally in a startup or high-growth environment.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and keep operations running smoothly.
• Strong problem-solver who is proactive, resourceful, and able to act independently.
• Excellent interpersonal skills; you create a positive, welcoming environment and communicate effectively across teams.
• Comfortable with basic tools (Google Workspace, Slack, Notion, etc.) and not afraid to pick up new ones quickly.
• Hands‑on and adaptable — excited to roll up your sleeves and build processes in a fast‑paced, evolving environment.
• Mission-driven and motivated to support a team advancing drug discovery.