Office Manager

Frontier Senior Living; San Dimas (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Terraces at Via Verde in San Dimas, CA is seeking an Office Manager to lead operations within an Agemark Senior Living community.

You will oversee hiring, onboarding, and daily office functions, support team members, manage records and invoicing, and partner with leadership to ensure a welcoming environment for residents, families, and staff.

This role emphasizes service excellence, organizational strength, and a Leadership Mindset aligned with EPIC ACTS values.

Qualifications

• Two or more years in office management, HR, recruiting, or related admin role.
• Strong organization with ability to balance multiple priorities and deadlines.
• Proficiency with Microsoft Office 365 and the ability to learn new systems quickly.
• Excellent communication, customer service, and problem-solving abilities.
• Leadership mindset with professional, approachable style.

Responsibilities

• Support Hiring – Post job openings, review applications, schedule interviews, prepare offer letters, and assist throughout the hiring process.
• Coordinate Onboarding – Manage background checks, drug screenings, new-hire paperwork, orientation, and required training.
• Assist Team Members – Help employees navigate policies, benefits, training requirements, and employment-related questions.
• Manage Office Operations – Maintain personnel files, process invoices, track deposits, and prepare workers’ compensation documentation.
• Partner with Leadership – Support daily operations, communication, and team needs throughout the community.
• Champion Our Culture – Create a welcoming and positive environment for team members, residents, families, and visitors.

Skills

Office management

HR

Recruiting

Attention to detail

Communication skills

Leadership mindset

Tools

Microsoft Office 365

Job description

Office Manager

The Terraces at Via Verde | San Dimas, CA | Full-Time

Support the Team, Strengthen the Community, and Grow as a Leader

Are you an organized, people-focused professional who enjoys keeping operations running smoothly? Join The Terraces at Via Verde, an Agemark Senior Living community, as our Office Manager. Agemark is proud to be certified as a Great Place to Work® and recognized by Fortune as one of the Best Workplaces for Aging Services. You’ll play an important leadership role while bringing our EPIC ACTS values of Excellence, Personal Investment, Celebration, Accountability, Compassion, and Team Spirit to life.

What You’ll Do

• Support Hiring – Post job openings, review applications, schedule interviews, prepare offer letters, and assist throughout the hiring process.
• Coordinate Onboarding – Manage background checks, drug screenings, new-hire paperwork, orientation, and required training.
• Assist Team Members – Help employees navigate policies, benefits, training requirements, and employment-related questions.
• Manage Office Operations – Maintain personnel files, process invoices, track deposits, and prepare workers’ compensation documentation.
• Partner with Leadership – Support daily operations, communication, and team needs throughout the community.
• Champion Our Culture – Create a welcoming and positive environment for team members, residents, families, and visitors.

What You’ll Bring

• Relevant Experience – Two or more years in office management, HR, recruiting, or a related administrative role preferred.
• Strong Organization – Excellent attention to detail with the ability to balance multiple priorities and deadlines.
• Technology Skills – Proficiency with Microsoft Office 365 and the ability to learn new systems quickly.
• People Skills – Strong communication, customer service, and problem-solving abilities.
• Leadership Mindset – A professional, approachable style and a commitment to living our EPIC ACTS values every day.

What We Offer

• Benefits That Support You – Medical, dental, and vision options, plus employer-paid life insurance and HSA contributions.
• PTO from Day 1 – Start earning paid time off immediately.
• DailyPay Option – Access your earned wages when you need them.
• Complimentary Meals – Enjoy a free meal during your shift.
• Grow Your Career – Build your skills through hands-on training, leadership development, and professional development opportunities.
• Opportunities to Advance – Grow within Agemark through internal promotions and career advancement pathways.
• Extra Perks – Enjoy employee discounts, referral bonuses, and recognition programs that celebrate your contributions.
• Support When You Need It – Access confidential emotional, financial, and legal resources through our Employee Assistance Program.

Bring your organization, leadership, and passion for helping others to a community where your work truly matters.

Agemark is an Equal Opportunity Employer (EOE).