Office Manager

UT Health San Antonio; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading healthcare institution in San Antonio is seeking an Office Manager to oversee administrative activities and ensure efficient office operations. The role includes managing staff, coordinating hiring, and supporting department leaders. Ideal candidates will have strong managerial skills, a Bachelor's degree, and extensive administrative experience. The position offers comprehensive benefits and opportunities for professional growth.

Benefits

Medical benefits

Dental benefits

Vision benefits

Retirement plans

Generous paid time off

Flexible spending accounts

Discounts

Qualifications

• At least five years of administrative experience required.

Responsibilities

• Organizes and directs office services and daily operations.
• Coordinates recruitment and hiring activities for faculty and staff.
• Manages office personnel activities and work procedures.

Skills

Managerial/Supervisory skills

Organizational skills

Communication skills

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Join to apply for the Office Manager role at UT Health San Antonio.

Get AI-powered advice on this job and more exclusive features.

Job Description

Manages administrative activities and procedures to ensure staff, equipment, supplies, and resources are used effectively and economically. Supports department leaders in implementing office policies, programs, and activities to minimize disruptions to operations.

Responsibilities

• Organizes and directs office services and daily operations, including bookkeeping, report preparation, scheduling medical staff, mail services, records management, facilities management, and other administrative tasks.
• Researches, evaluates, and recommends office supplies and equipment to minimize costs and meet operational needs.
• Coordinates recruitment and hiring activities for faculty and staff.
• Oversees reporting of time card transactions.
• Provides HR support and acts as a liaison to Payroll, HR, and other offices.
• Maintains personnel records, including recruitment, appointments, status changes, leave requests, terminations, attendance, and evaluations.
• Manages office personnel activities, work procedures, and duty assignments.
• Reviews work for accuracy, neatness, and policy compliance; coordinates staff activities.
• Performs other duties as assigned.

Qualifications

• Managerial/Supervisory skills: ability to plan, delegate, and supervise staff.
• Knowledge of administrative processes.
• Proficiency with Microsoft Office Suite and Internet Explorer.
• Ability to handle confidential information discreetly.
• Excellent organizational, prioritization, and project management skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to establish effective working relationships.

Education

• Bachelor's Degree required.

Experience

• At least five (5) years of administrative experience required.

Additional Information

UT Health San Antonio offers comprehensive benefits, including medical, dental, vision, retirement plans, generous paid time off, FSAs, and discounts. We are an equal opportunity employer committed to diversity and inclusion.