Office Manager

Darkhive, Inc; San Antonio (TX); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Comprehensive medical plans

100% employer paid dental and vision保险

Automatic 401k employer contribution

Paid vacation and personal time off

11 Paid holidays

5 days of sick leave

Stock options

Welcoming and friendly work环境

Respect of work-life balance

Job summary

Darkhive in San Antonio, Texas, seeks an experienced Office Manager to support multiple departments and ensure seamless daily operations at two secure Darkhive locations. The role is on-site and non-exempt, with facilities, admin coordination and event support among the core duties.

You will manage vendor relationships, safety checks, scheduling, and internal communications, maintaining a tidy, compliant environment that enables our teams to work efficiently in a fast-paced, mission-driven

Qualifications

• 3+ years as an office manager or similar
• Excellent written and verbal communication
• Ability to coordinate multiple projects and meet deadlines
• Strong organizational skills and attention to detail
• Willingness to support across departments
• Ability to work with multiple leaders
• Proficient in MS Office (Word, PowerPoint, Excel)
• High School diploma or equivalent

Responsibilities

• Welcome and direct facilities vendors and ensure service quality
• Ensure workplace safety standards and monthly safety checks
• Maintain clean, functional office spaces and report issues
• Coordinate on-site visitors and space planning
• Manage company email inbox and mail routing
• Maintain office supplies and purchasing
• Schedule professional meetings (virtual and in-person)
• Support on-site events and other admin tasks

Skills

Excellent written and verbal commmunic

Coordinate multiple projects

Organizational skills

Assist with administrative tasks

Take direction from multiple leaders

Learn new software

Attention to detail

MS Office proficiency

Education

High School diploma or equivalent

Associate’s degree in communication, business, or applicable area

Tools

MS Office Suite (Word, PowerPoint, Excel)

Job description

Description

Darkhive does not provide visa sponsorship for this position. Due to our work with export-controlled technologies, all candidates must be a 'U.S. Person' as defined by ITAR and EAR (e.g., U.S. Citizen, lawful permanent resident, refugee, or asylee).

AboutDarkhive:

Established in 2021,Darkhiveis redefining the future of autonomous systems. We design and build next-generation hardware and software solutions that seamlessly integrate into critical public safety and defense networks. Our core focus centers on developing tactical, human-machine interfaces and scaling the mass production of affordable,attritableuncrewed systems alongside our government partners.

AtDarkhive, we are a high-growth team of U.S. Special Operations veterans, aerospace engineers, roboticsperceptionexperts, andDevSecOpsprofessionals.Above all, weare a mission-first culture. We believe that global teamsoperatingon the front lines deserve high-quality, intelligent tools that ensure safety when each second counts.

Office Manager

The Office Manager is a professional, hands-on role working across multiple departments to ensure seamless operations.This position will support and split the work week at two secure Darkhive locations in San Antonio, Texas.

Responsibilities:

Office Facilities

• Welcome and direct facilities vendors (cleaners, maintenance, etc). Ensure vendor performance, timeline, and service quality
• Ensure compliance with workplace safety standards and complete monthly facility safety checks
• Ensure office spaces are clean, functional, and well-maintained. Report all issues and concerns
• Main point of contact and coordination of on-site visitors
• Support space planning and layout changes to support team growth and operational needs
• Retrieve and audit monthly utilities statements

Administrative Coordination

• Manage company information email inbox, directing emails accordingly
• Check physical mail and redirect to appropriate co-workers
• Maintain office supplies stock and complete purchasing
• Own scheduling of professional virtual and in-person meetings
• Support internal company on-site events
• Other administrative tasks as needed

This is a non-exempt, hourly role reporting to the Chief of Staff. This role is on-site daily at Darkhive locations in San Antonio, Texas.

Qualifications You Bring:

• 3+ years as an office manager, facility manager, restaurant manager or other equivalent experience is required
• Excellent written and verbal communication
• Ability to coordinate multiple projects and meet deadlines
• Superb organizational skills and attention to detail
• Willingness to jump in and assist with administrative tasks across all departments
• Ability to take direction from multiple leaders
• Use and knowledge of MS Office Suite including Word, PowerPoint, and basic Excel
• Ability to learn new software
• High School diploma or equivalent

Bonus Qualifications:

• Associate’s degree in communication, business, or applicable area of study
• U.S. Military Veteran

Physical and/or Mental Requirements:

• Ability to sit and/or stand for periods of time
• Ability to use a keyboard, mouse, and other equipment with or without accommodations
• Ability to maintain awareness during business hours
• Ability to lift up to 25 pounds
• Excellent written and verbal communication and good command of the English language
• Learns and memorizes routine tasks
• Reasonable accommodations will be provided to any person with a disability to be able to perform the essential job functions of this position
• Darkhive retains the right to change or assign other duties as required for this position

Selection Process:

• Hiring team reviews applications
• 20-minute pre-screen with Darkhive recruiter
• 30-minute phone screen with the hiring manager
• Take home project
• In-person or video interview with hiring team

Benefits Darkhive offers:

• Comprehensive medical plans
• 100% employer paid dental and vision insurance premiums
• Automatic 401k employer contribution with vesting
• Paid vacation and personal time off
• 11 Paid holidays
• 5 days of sick leave
• Stock options
• Welcoming and friendly work environment
• Respect of work-life balance

Darkhive is an equal-opportunity employer and prohibits discrimination and harassment against any employee or applicant because of race, color, gender (including pregnancy), age, gender identity, creed, religion, national origin, sexual orientation, marital status, genetic information, disability, political affiliation, protected veteran status, or any other status protected by federal, state, or local law.