Office Manager

Anchor Paper Company; Saint Paul (MN); On-site; USD 52,000 - 70,000; Full time

Job summary

Anchor Paper Company, headquartered in Saint Paul, MN, seeks an Office Manager to oversee day-to-day office operations and create a welcoming, professional front-office experience for internal and external customers.

The role includes executive support for the CEO, calendar management, meeting minute taking, travel arrangements, event coordination, and office process optimization. Strong communication and organizational skills are essential.

Qualifications

• Strong interpersonal skills and effective communication.
• Good multitasking and time management abilities.
• Adaptability to changing daily tasks and deadlines.
• Attention to detail and accuracy in work.
• Able to work independently with minimal supervision.

Responsibilities

• Office administration and front-office management.
• Plan and implement office systems to improve efficiency.
• Design filing systems and monitor usage.
• Review and approve office supply requisitions and contracts.
• Manage inventory and coordinate events.
• Maintain welcoming front office for customers.
• Handle switchboard and transfer calls accurately.
• Manage mail, invoices, and payments.
• Coordinate executive calendar and meeting minutes.
• Arrange travel and accommodations for staff.
• Assist with company events and swag administration.

Skills

Interpersonal skills

Multitasking

Adaptability

Attention to detail

Independent work

Tools

Microsoft Word

Excel

Outlook

Job description

About Anchor Paper Company:

Anchor Paper Company, headquartered in Saint Paul, MN, is a trusted distributor of premium paper and packaging products sourced from the nations top mills. With over a century of experience and four generations of family leadership, we are proud to be an employee-owned company committed to integrity, innovation, and exceptional service. Our culture values teamwork, creativity, and a customer-first mindset, making us a leader in the paper and packaging industry.

Position Overview:

The Office Manager role is responsible for managing office operations and procedures. This role is responsible for creating and maintaining a welcoming and professional Office experience and is the first point of contact for our internal and external customers.

Key Responsibilities:

• Office Administration
• Maintain office efficiency by planning and implementing office systems.
• Design filing systems; implement & monitor.
• Review and approve office supply requisitions, equipment procurement, and seasonal contracts.
• Manage office supply inventory.
• Plan and coordinate office events
• Look for areas of improvement throughout the office, bring ideas and areas of improvement to leadership for approval.
• Maintain a welcoming front office area for our internal and external customers.
• Switchboard operation, qualifying the caller, and accurately transferring the caller.
• Mail distribution and metering.
• Managing incoming mail by sorting, opening and dividing checks and remittances.
• Maintenance and distribution of company lists.
• Responsible for sorting invoices with specifics to credit card, COD, credits, and mail for proper payment methods.
• Responsible for sorting statements on the 1st of each month.
• Other duties as assigned.
• Executive Assistant
• Managing CEOs calendar and updating as required
• Maintaining and effectively taking meeting minutes as requested
• Arranging travel and accommodations for traveling Anchor employees (flights, hotels, rental cars)
• Signing up for events as directed (PIM, NAWBO, etc.)
• Facilitate employee committees for future events to include holiday parties and the annual Customer Appreciation event coordination.
• Responsible for communicating event details across all locations and with Department Heads as needed.
• Coordinate the sending of floral or other arrangements on behalf of Anchor Paper.
• Apparel & Swag Create and streamline a policy and procedure for ordering swag and apparel.
• Manage inventory and maintain a clean and orderly swag and apparel storage area.

Qualifications:

• Strong interpersonal skills FriendlyEffective communicatorWillingness to help and take on new tasks.
• Multitasking and time management skills Works through and handles multiple tasks simultaneously.Seamless transition between projects and tasks.Attention to detail and ability to focus on the task at hand.
• Adaptability Adjusts to the day while maintaining deadlines.Flexible and able to take on new tasks as needed.
• Proficient in Microsoft Word, Excel, and Outlook.
• Ability to work independently with minimal supervision to complete assigned duties

AAP/EEO: Anchor Paper Company is an Equal Employment Opportunity and