Office Manager

Silver Star Protection Group; Rolling Meadows (IL); On-site; USD 58,500 - 71,500; Full time

Benefits offered by this job

Medical, Dental, Vision, Life – 60Days

PTO – 90 Days

Weekly pay on Fridays

Referral bonus

Job summary

Silver Star Protection Group is seeking an energetic Office Manager to own the corporate office operations in Rolling Meadows. You will organize daily admin tasks, manage schedules, coordinate vendors and licenses, and support compliance initiatives, ensuring a welcoming and efficient workplace.

The role emphasizes taking initiative, improving processes, and maintaining confidentiality while supporting leadership and guests with professionalism and reliability.

Qualifications

• 3+ years of office management and administration experience.
• Experience coordinating vendors and office operations.
• Strong organizational and time management skills.
• Microsoft Office skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality.

Responsibilities

• Manage conference room scheduling, office supplies, mail, and general office services.
• Serve as the primary contact for guests, visitors, and incoming telephone calls.
• Coordinate office maintenance, equipment, and facility needs to ensure an efficient work environment.
• Serve as the primary liaison with the Company's insurance brokers, carriers, and office vendors.
• Manage vendor relationships for office services, facilities, telecommunications, and other operational needs.
• Coordinate the administration of company assets, including cell phones, company vehicles, credit cards, and office equipment.
• Assist with business licenses, permits, and other compliance-related documentation.
• Provide administrative support and assist with special projects as assigned by leadership.
• Additional duties as assigned by Silver Star Executives

Skills

Office management

Organizational skills

Time management

Communication skills

Confidentiality

Tools

Microsoft Office

Job description

Description

Position

Office Manager

Schedule

Monday - Friday 9A-5P

Status

Full-time (Exempt)

Silver Star Protection Group is seeking an energetic, organized, and proactive Office Manager who thrives in a fast-paced environment and takes pride in creating an efficient, welcoming, and well-managed workplace. This is not an Executive Assistant role. We're looking for someone who will take ownership of our corporate office, anticipate needs, solve problems, and continuously look for ways to improve daily operations.

As the Office Manager, you will oversee the day-to-day administrative operations of the corporate office, coordinate vendor and insurance relationships, manage company assets and office services, support compliance initiatives, and help ensure the office operates efficiently every day. Success in this role requires someone who embraces change, welcomes new ideas, and is always looking for opportunities to make the workplace better for both employees and guests.

Essential Duties & Responsibilities

• Manage conference room scheduling, office supplies, mail, and general office services.
• Serve as the primary point of contact for guests, visitors, and incoming telephone calls.
• Coordinate office maintenance, equipment, and facility needs to ensure an efficient work environment.
• Serve as the primary liaison with the Company's insurance brokers, carriers, and office vendors.
• Manage vendor relationships for office services, facilities, telecommunications, and other operational needs.
• Coordinate the administration of company assets, including cell phones, company vehicles, credit cards, and office equipment.
• Assist with business licenses, permits, and other compliance-related documentation.
• Provide administrative support and assist with special projects as assigned by leadership.
• Additional duties as assigned by Silver Star Executives

Benefits

• Medical, Dental, Vision, Life – 60 Days
• Paid Time Off (PTO) – 90 Days
• Weekly pay on Fridays
• Referral bonus
• Compensation: Depending on Experience Starting $65K

Work Authorization

Must have legal authorization to work in the United States.

Requirements

Qualifications

• 3+ years of office management and administration, business administration, operations, or related experience.
• Experience coordinating vendors and office operations.
• Strong organizational and time management skills.
• Microsoft Office skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality.

We're looking for someone who doesn't wait to be asked. You see opportunities for improvement, enjoy creating organization out of chaos, and take pride in making things run smoothly. You're the person who notices when something needs attention, enjoys building relationships with employees and vendors, and isn't afraid to roll up your sleeves to solve a problem. You bring positive energy to the workplace, communicate with confidence and professionalism, and take ownership of your responsibilities as if the office were your own.

Silver Star Protection Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.