Office Manager

Addison Group; Rockville (MD); On-site; Full time

Job summary

An established industry player is seeking an Office Manager to oversee daily operations in a dynamic office environment. This role is crucial for ensuring smooth administrative functions, coordinating schedules, managing supplies, and supporting a team during an upcoming office relocation. The ideal candidate will have a proactive attitude, strong organizational skills, and at least five years of relevant experience. This is a fantastic opportunity to contribute to a collaborative workplace that values personalized service and teamwork, making a real impact on the company's success.

Qualifications

• 5+ years of experience in office management or assistant roles.
• Proficient in MS Office with strong organizational skills.

Responsibilities

• Oversee daily office operations and administrative functions.
• Manage schedules, supplies, and maintain office organization.

Skills

MS Office proficiency

Organizational skills

Time-management skills

Critical thinking

Problem-solving abilities

Excellent communication

Education

Bachelor's degree

Job description

Job Title: Office Manager

Location: Rockville, Maryland 20852

Position Type: Contract-to-Hire (CTH)

Start Date: ASAP

Work Hours: 8:00 AM - 5:00 PM, Monday to Friday (40 hours per week)

Salary: $32-$35 per hour / $70-$75k per year

Company Overview:

Our client is a company that specializes in building personalized homes. The company prides itself on offering a collaborative, personalized experience, ensuring each home is designed to match the client's unique vision. Their goal is to create dream homes tailored specifically to their customers' desires.

Position Summary:

The Office Manager will oversee daily office operations and administrative functions. This position involves coordinating schedules, managing supplies, maintaining office equipment, and ensuring efficient office organization. Additionally, the Office Manager will play a key role in supporting the team during the office move scheduled for early May.

Key Responsibilities:

• Administrative Support: Handle correspondence, manage schedules, and assist staff and leadership with administrative tasks.
• Office Operations: Ensure the office remains organized, stocked with necessary supplies, and equipment is well-maintained.
• Scheduling & Coordination: Manage calendars, book meetings, arrange travel, and coordinate office events.
• Facilities Management: Oversee office maintenance, including cleaning, safety protocols, and general office space upkeep.
• Budget Management: Assist in budgeting for office supplies, equipment, and operational expenses.
• Vendor Management: Liaise with service providers and suppliers to ensure smooth office operations.
• Staff Support: Provide administrative support for staff, assist with onboarding, and maintain a welcoming office environment.

Required Qualifications:

• Experience:
  • At least 5 years of experience in office assistant or office manager roles.
  • Experience with office relocations is a plus.
• Skills:
  • Proficiency in MS Office and basic Excel skills.
  • Strong organizational and time-management skills.
  • Critical thinking and problem-solving abilities.
  • Excellent written and verbal communication.
• Education: Bachelor's degree preferred.
• Soft Skills:
  • Strong character and alignment with company culture.
  • A desire for long-term employment.
  • A proactive, go-getter attitude and the ability to work well in a team.

Preferred Qualifications:

• Maryland notary certification (or ability to obtain it post-hire).
• Event planning experience, especially in corporate settings.
• Familiarity with office relocation logistics and planning.

Personality Traits:

• Go-Getter: A proactive self-starter with initiative.
• Critical Thinker: Ability to approach challenges strategically.
• Team Player: Able to collaborate effectively with various team members.

Additional Information:

• Background Check: Criminal (State/National), Education Verification, and Credit Check may be required.
• Interview Process:
  • First: Virtual interview with Hiring Manager
  • Second: In-person interview with Owners