Office Manager

Vital Systems Corporation; Reno (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

Vital Systems Corporation in Reno, NV is seeking a dedicated Office Manager to oversee daily office operations on-site. You'll handle administrative tasks, coordinate schedules, manage correspondence, and support leadership with administrative assistance.

You will be the first point of contact for visitors and callers, helping maintain a professional, efficient workplace. This role also involves maintaining records, onboarding HR paperwork, and facilitating smooth communication between office

Qualifications

• Excellent communication and customer service skills.
• Experience in office administration and coordination.
• Familiarity with office equipment maintenance.
• Strong organization and prioritization abilities.
• Proficient with standard office software.
• Experience in a manufacturing or technical environment is a plus.
• High school diploma or equivalent; further education a plus.

Responsibilities

• Oversee daily office operations and facilities.
• Coordinate schedules, meetings, and visitor handling.
• Support HR onboarding and administrative tasks.
• Serve as first point of contact for callers and visitors.
• Collaborate with production teams to streamline processes.

Skills

Communication & Customer Service

Office Administration

Office Equipment

Time Management

MS Office Suite

Manufacturing Experience

Education

High School Diploma or Equivalency

Job description

Company Description Vital Systems Corporation is a trusted provider in the electronic manufacturing industry, known for its high standards in electronic assembly. The company specializes in PCB assembly, Surface Mount Technology, and system integration for a wide range of client needs. With strong process management and extensive experience, Vital Systems achieves very high yields in BGA, fine pitch, and small SMD assembly. The team supports both prototype runs and large-scale production, offering applicants a stable environment with diverse, technically focused projects.
Role Description The Office Manager is a full-time, on-site role based in Reno, NV, responsible for overseeing daily office operations and ensuring an efficient, well-organized workplace. This role includes managing office administration, coordinating schedules, handling correspondence, supervising office equipment and supplies, and supporting leadership with administrative assistance. The Office Manager will serve as a first point of contact for visitors and callers, provide customer service support, and help streamline processes between office staff and production teams. The position also involves maintaining records, supporting HR-related activities such as onboarding paperwork, and contributing to a professional, collaborative office environment.
Qualifications

• Candidates should possess strong Communication and Customer Service skills to interact effectively with internal teams, vendors, and visitors.
• Candidates should possess Office Administration and Administrative Assistance skills to manage daily operations, documentation, and scheduling.
• Candidates should possess experience with Office Equipment and related systems to ensure proper maintenance and supply management.
• Candidates should possess organizational and time-management skills, with attention to detail and the ability to prioritize multiple tasks.
• Candidates should possess proficiency with standard office software (e.g., email, spreadsheets, documents) and basic data entry skills.
• Candidates should possess previous experience in office management or administrative coordination; experience in a manufacturing or technical environment is beneficial.
• Candidates should possess a high school diploma or equivalent; post-secondary education in business administration or a related field is a plus.