Office Manager

Pinnacle Fertility; Portland (OR); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Comprehensive healthcare

Generous paid time off

Retirement savings program

Job summary

A leading fertility care provider in Portland is seeking an experienced Office Manager to oversee clinic operations and ensure high-quality patient care. This full-time, onsite role requires strong leadership and operational management skills along with a passion for women's health. Responsibilities include managing staff, improving clinic performance, and handling patient escalations. The ideal candidate has at least 3 years of experience in healthcare management. Competitive salary range is $75,000 - $95,000 with comprehensive benefits.

Qualifications

• 3+ years of operational or healthcare management experience in a fast‑paced environment.
• Experience and passion for women’s health.
• Knowledge of regulatory compliance and patient safety standards.

Responsibilities

• Drive growth and operational efficiency in the clinic.
• Manage daily operations to deliver high‑quality patient care.
• Recruit, train, evaluate, and retain a diverse team.
• Confidently manage patient concerns in high-pressure situations.
• Ensure timely communication with patients.

Skills

Strong communication skills

Team player

Detail-oriented

Exceptional customer service

Bilingual skills

Job description

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About Us

Pinnacle Fertility is a leading fertility care platform dedicated to fulfilling dreams by building families. With a nationwide network of clinics, we provide cutting‑edge technology, compassionate patient care, and comprehensive fertility treatment services, ensuring a seamless and high‑touch experience for families on their journey to parenthood. Learn more at www.pinnaclefertility.com.

About the Role

The Office Manager is responsible for the day‑to‑day operations of the clinic, providing leadership and oversight across all departments. This role manages staff scheduling, timecard and PTO approvals, and ensures appropriate coverage when call‑outs occur. The Office Manager also handles patient escalations and coordinates ordering of supplies to keep operations running smoothly. By supervising team members and ensuring efficient workflows, this leader supports a positive patient experience and the overall success of the practice.

We are seeking an Office Manager to join our dedicated team at Pinnacle Fertility – Oregon. This is a full‑time, salaried, onsite role based in Downtown Portland, with additional support responsibilities for our Tigard location. The schedule is Monday through Friday, with required availability between 8:00 AM and 4:30 PM.

Key Responsibilities

• Drive growth, operational efficiency, and improved patient outcomes.
• Manage daily operations to deliver high‑quality, compassionate patient care.
• Offer and ensure exceptional patient experiences and inspire the team to demonstrate our high standards and core values.
• Monitor and evaluate clinic performance and identify opportunities for improvement.
• Ensure adherence with established policies and procedures.
• Recruit, train, evaluate and retain a qualified, diverse team.
• Provide leadership, mentorship, and foster a collaborative work culture.
• Represent the clinic at events to enhance its reputation and promote services.
• Confidently and diplomatically manage conflict and patient concerns in high‑pressure situations.
• Maintain the highest degree of ethics when handling patient issues, privacy and billing issues.
• Ensure timely and appropriate patient communication (phone, email & chat) and ensure all messages are answered timely and professionally.
• Maintain clear communication with leader about overall clinic operations.
• Other duties and projects as assigned.

Position Requirements

Education & Experience

• 3+ years of operational or healthcare management experience in a fast‑paced, patient‑focused environment.
• Experience and passion for women’s health.
• Knowledge of regulatory compliance and patient safety standards.

Skills

• Strong communication skills and a collaborative team player.
• Flexible, adaptable, and able to multi‑task while troubleshooting problems effectively.
• Detail‑oriented with excellent organizational skills.
• Demonstrates exceptional customer service and professionalism.
• Bilingual skills are a plus.

Annual Salary: $75,000 - $95,000 (Final offer determined based on experience, skills, and qualifications).

Benefits: Comprehensive healthcare, dental, vision, and life insurance. Additional perks include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be shared during the interview process.

Diversity & Inclusivity at Pinnacle Fertility

At Pinnacle Fertility, we celebrate diversity and are committed to creating an inclusive environment for all team members. We are proud to be an equal‑opportunity employer and encourage applicants from all backgrounds, abilities, and life experiences to apply.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.