Patient Experience Coordinator

Pinnacle Fertility; Westerville (OH); On-site; USD 25,485 - 27,552; Full time

Benefits offered by this job

Comprehensive healthcare

Dental insurance

Life and vision insurance

Generous paid time off (PTO)

Retirement savings program

Job summary

Pinnacle Fertility in Westerville, OH is seeking a full-time Patient Experience Coordinator – Fertility Care to enhance patient experiences throughout their fertility journey. The ideal candidate will manage patient interactions and provide clerical support in a fast-paced environment. Responsibilities include checking in patients, scheduling appointments, and maintaining patient records. Candidates must have a high school diploma and at least one year of relevant experience. Competitive hourly pay from $18.50 to $20.00, alongside comprehensive benefits.

Qualifications

• Minimum 1 year of experience in a medical office, patient services, or related role.

Responsibilities

• Welcome and check in patients, verify personal and insurance information.
• Manage incoming calls, schedule appointments, and support clinical staff.
• Maintain accurate patient records and process billing information.
• Ensure the reception area is clean and organized.
• Assist with additional projects and administrative duties.

Skills

Strong communication skills

Organizational skills

Multitasking skills

Proficiency with electronic medical records (EMR)

Basic insurance knowledge

Education

High school diploma or equivalent

Job description

Pinnacle Fertility is a leader in physician‑centric fertility care, supporting high‑performing fertility clinics and comprehensive service providers nationwide. Guided by our mission of fulfilling dreams by building families, Pinnacle offers compassionate care, innovative technology, and comprehensive fertility treatment services to provide patients with a seamless and personalized journey to parenthood. Learn more at www.pinnaclefertility.com.

About the Role

The Patient Experience Coordinator – Fertility Care plays an essential role in ensuring a seamless and welcoming experience for fertility patients on their path to becoming parents. This position is ideal for individuals who are compassionate, customer‑service oriented, and thrive in fast‑paced environments. As the Patient Experience Coordinator – Fertility Care, you will be the first point of contact for patients, providing vital administrative and scheduling support while collaborating with a multidisciplinary team to deliver outstanding care.

Location: Westerville, OH – Pinnacle Fertility – Ohio. Full‑time, onsite. Monday‑Thursday 7:00 AM – 4:00 PM; Friday 7:00 AM – 2:00 PM.

Key Responsibilities

• Welcome and check in patients, verify personal and insurance information, and direct them to appropriate departments.
• Answer and manage incoming calls, schedule appointments, and provide support to clinical staff.
• Maintain accurate patient records, process billing information, and collect copays.
• Ensure the reception area is clean, organized, and welcoming for all visitors.
• Assist with additional projects and administrative duties as assigned.

Position Requirements

• Education:
  • High school diploma or equivalent required.
• Experience:
  • Minimum 1 year of experience in a medical office, patient services, or related role.
• Skills:
  • Strong communication, organizational, and multitasking skills.
  • Proficiency with electronic medical records (EMR) and basic computer skills.
  • Basic insurance knowledge in a healthcare setting.
• Compensation & Benefits
  • Hourly Rate: $18.50 – $20.00 per hour (final offers based on experience, skills, and qualifications).
  • Benefits: Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.

Diversity & Inclusivity at Pinnacle Fertility

At Pinnacle Fertility, we are committed to fostering a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and encourage applicants of all backgrounds, abilities, and life experiences to apply.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.