Office Manager

Franjo Restoration; Pittsburgh (Allegheny County); On-site; USD 40,000 - 60,000; Full time

Job summary

A disaster restoration service company in Pittsburgh seeks an Office Manager to handle clerical, secretarial, and administrative duties. Responsibilities include managing accounting software, maintaining payroll records, and ensuring compliance. Strong communication and customer service skills are essential for this role, which supports management by handling financial information and client relations.

Qualifications

• Experience in clerical, secretarial, and administrative duties.
• Familiarity with accounting software for financial management.
• Ability to handle fiduciary information accurately.

Responsibilities

• Manage accounting software for AP/AR, payroll, invoicing.
• Maintain certified payroll and prevailing wage records.
• Process customer payments and monitor emails.
• Ensure HR and insurance compliance.

Skills

Excellent communication skills

Customer service orientation

Ethical conduct

Problem-solving skills

Strategic skills

Time management skills

Tools

PSA

Sage

TimberScan

Job description

FRANJO RESTORATION (www.franjorestoration.com) is a company that specializes in disaster restoration and general renovation/construction services. Based in Baldwin, PA, it has been helping rebuild businesses, properties, and lives for over 20 years, providing expert remediation and caring service during difficult times.

They are currently looking for an Office Manager to perform clerical, secretarial, and administrative duties. The role includes answering phones, assisting customers, managing correspondence, and handling financial and fiduciary information to support management in making informed decisions.

Essential Functions include:

• Managing accounting software (PSA, Sage, TimberScan) for AP/AR, payroll, invoicing, and reconciliation
• Maintaining certified payroll and prevailing wage records
• Monitoring emails and processing customer payments
• Handling online accounts and tax payments
• Reviewing budgets and financial reports with management
• Ensuring HR and insurance compliance
• Managing vendor relations and credentialing
• Maintaining spreadsheets, files, and project reports
• Customer relations and office management tasks
• Overseeing vehicle registration and tracking software

Competencies required:

• Excellent communication skills
• Customer service orientation
• Ethical conduct and problem-solving skills
• Strategic and time management skills