Office Manager

The Kepple Group; Peoria (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

An innovative construction company seeks a proactive Office Manager to enhance operational efficiency. This role involves managing administrative tasks, supporting the management team, and ensuring smooth office operations. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, and a basic understanding of accounting principles. Join a dedicated team committed to delivering high-quality work and exceptional customer care in a dynamic environment. If you thrive in a fast-paced setting and are passionate about office management, this opportunity is perfect for you.

Qualifications

• Previous experience in office management or administrative assistance is required.
• Strong organizational skills and multitasking ability are crucial.

Responsibilities

• Oversee daily operations, manage correspondence, and maintain office supplies.
• Assist with accounting duties and manage payroll responsibilities.

Skills

Organizational Skills

Communication Skills

Multitasking

Microsoft Office Suite

Accounting Principles

Education

Experience in Office Management

Administrative Assistance

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

QuickBooks

Job description

We are a dynamic construction company that focuses on residential and commercial building projects, renovations, and maintenance services. Our dedicated team is known for its high-quality work and exceptional customer care. We are driven, enthusiastic, and deeply committed to the construction sector.

Job Summary:

Seeking a proactive and well-organized Office Manager to join our team. In this role, you will be responsible for managing all administrative tasks, supporting the management team, and ensuring the smooth running of operations. As the primary contact for internal and external communication, you will play a vital role in maintaining office efficiency and organization.

Responsibilities

• Oversee the day-to-day operations of the office in Peoria, IL, US, which includes managing phone calls, handling correspondence, and overseeing office supplies.
• Ensure that all records, such as contracts, invoices, and employee files, are well-organized and up-to-date.
• Coordinate meetings, appointments, and travel arrangements for the management team based in Peoria, IL, US.
• Assist with basic accounting duties like accounts payable/receivable, invoicing, and tracking expenses for the Peoria office.
• Manage petty cash effectively and reconcile bank statements in Peoria, IL, US.
• Work closely with the company's accountant to ensure accurate financial reporting and compliance in Peoria, IL, US.
• Assist in the recruitment, onboarding, and offboarding processes for the team in Peoria, IL, US.
• Maintain employee records, handle payroll responsibilities, and manage employee benefits efficiently in Peoria, IL, US.
• Provide administrative support to project managers, including contract preparation, schedule management, and tracking project progress in Peoria, IL, US.
• Act as the primary point of contact for clients and visitors, addressing inquiries and concerns professionally in Peoria, IL, US.

Qualifications

• Previous experience in office management, administrative assistance, or a related field is a requirement for the Office Manager position in Peoria, IL, US.
• Strong organizational skills and the ability to multitask effectively are crucial for success in this role.
• Exceptional verbal and written communication abilities are necessary to engage with team members and external stakeholders professionally.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is mandatory, and familiarity with accounting software such as QuickBooks is advantageous.
• Basic understanding of accounting principles and HR practices will aid in carrying out responsibilities effectively as an Office Manager in Peoria, IL, US.
• The capacity to work independently as well as collaboratively within a team setting is vital for this position.
• Maintaining a high level of professionalism and confidentiality when dealing with sensitive information is key to success in the office environment.

Compensation

$50,000 - $55,000 per year

About The Kepple Group

The Kepple Group was started in 1985 and has continually been a top-performing sales team in the Peoria IL metro area. We are a full-service real estate group offering services to buyers, sellers, and landlords with a full-service property management division. Kepple Group is affiliated with Keller Williams Premier Realty and also has an office in Scottsdale AZ.