Office Manager

Providence Corporation; Pennsylvania; On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Employer paid health insurance

401k matching

Job summary

Providence Corporation seeks an Office Administrator to manage day-to-day operations at our central office in Pennsylvania. The role requires strong written and verbal communication and solid project management skills.

Responsibilities include calendar management, office design, HR collaboration on procedures, vendor relations, budgeting, and file maintenance. We offer flexible scheduling and generous benefits in a non-profit setting.

Qualifications

• High school diploma/GED required, some college preferred.
• Previous experience as an Office Manager or similar position preferred.
• Understanding of office equipment, systems, and procedures.
• Skilled in Microsoft Office, Excel, and Outlook.
• Excellent time management skills and ability to prioritize multiple tasks.
• Strong problem-solving skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain calendar of appointments and meetings.
• Design the office layout with efficiency and organization in mind.
• Collaborate with human resources to create, update, and maintain office procedures.
• Maintain office equipment in good working order with the assistance of the IT department.
• Pay and record invoices.
• Negotiate contracts and pricing with vendors and service providers.
• Accurately maintain general office budget.
• Other duties as assigned (See HR for full job description)

Skills

Office management

Communication

Time management

Problem solving

Microsoft Office

Education

High school diploma/GED

Some college

Tools

Microsoft Office

Excel

Outlook

Job description

At Providence Corporation, we are dedicated to promoting the idea of Everyday Lives in the lives of Individuals with intellectual and developmental disabilities, by providing services and tools that will assist our population with making decisions about their lives and accepting responsibilities for their decisions and actions.

Providence Corporation is an equal employment opportunity employer. Providence Corporation will not make any employment decision based on a candidate or employee’s race, color, religious belief, gender, age, national origin, ancestry, disability, veteran status, sexual orientation, sexual identification, or any other protected class. Providence Corporation will provide reasonable accommodation to any disabled candidate, employee or person, upon request.

• Flexible Scheduling
• Competitive Compensation
• Employer paid health insurance
• 401k matching

Job Summary

The Office Administrator is responsible for ensuring the efficient and smooth day-to-day operations at the Providence Corporation central office. The incumbent must have excellent oral and writing skills, as well as efficiency in project management and delivery. The incumbent must have excellent organizational skills.

Responsibilities

• Maintain calendar of appointments and meetings
• Design the office layout with efficiency and organization in mind
• Collaborate with human resources to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the IT department
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Other duties as assigned (See HR for full job description)

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills

Starting at $20 per hour, but dependent on qualifications and experience. Benefit includes medical, vision and dental insurance premium paid by Providence Corporation. Paid time off package and holiday allowances.

Misc.

Non-Exempt Position

Misc.

The incumbent is subject to a criminal background check. The incumbent is also subject to a post offer physical, TB screening, and drug testing.

Compensation: $20.00 per hour

Providence Corporation is a non-profit adult residential care facility that works to ensure that Pennsylvania Residents are afforded a high quality of life regardless of their intellectual and developmental abilities.
At Providence, we strive to promote a community in which people with intellectual and developmental disabilities can have high quality of life through Individuality, Choice, Control, Stability, Safety, Freedom, Success, Accountability, Mentoring, Collaboration, Relationships, and Community Inclusion and Contribution. Thus, we are always looking for talented people to assist us with accomplishing our goal. You can volunteer , complete an internship , or join us as an employee.

Referral code from a current employee If no code provided, add their name instead.