Office Manager

Dynamic Mechanical; North Highlands (CA); On-site; USD 54,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401k

Additional insurance options: cancer,

life, and short term disability

Generous PTO (vacation, sick, personal

Paid company holidays

Professional development andLeadership

Training opportunities

Job summary

Dynamic Mechanical is seeking an organized Office Manager in North Highlands, CA, to keep our Sacramento-area operations running smoothly. The role emphasizes administrative leadership, budget oversight, vendor coordination, and fostering a positive workplace culture within an in-office setting.

You will support day-to-day operations, coordinate scheduling, and drive process improvements, while collaborating with leadership to ensure safety and efficiency across the office environment.

Qualifications

• Proven experience as Office Manager or similar administrative leadership role.
• Experience managing budgets, expense reporting, and vendor contracts.
• Excellent verbal and written communication skills; ability to multitask in a fast-paced environment.

Responsibilities

• Manage daily office operations, scheduling, supply inventory, and vendor relationships.
• Provide administrative support to leadership and staff.
• Identify inefficiencies and implement workflow improvements.
• Plan teambuilding activities, employee appreciation events, and community outreach.
• Serve as a central point for internal communication and team alignment.
• Maintain compliance with safety protocols, HR policies, and operational standards.
• Track office expenses, supply usage, and administrative budgets.

Skills

Microsoft Office proficiency

Multitasking

Communication skills

Budget management

Leadership and motivation

Education

Business Management degree (preferred)

Tools

CRM systems

Scheduling tools

Project management platforms

Vendor contracts management

Job description

Office Manager

Location: North Highlands, CA (InOffice)

Schedule: FullTime | Monday-Friday | 7:00 AM - 3:30 PM

Salary: $54,000-$72,000 annually (DOE) + performance bonuses

About Our Company

At Dynamic Mechanical, we've built a reputation as one of Sacramento's most trusted commercial HVAC contractors. With decades of experience in the heating, ventilation, and air conditioning industry, we provide high-performance systems for businesses, multi-family housing, retail spaces, and industrial facilities.

We take pride in our skilled team, strong vendor partnerships, and transparent communication. We believe a well-organized office is the backbone of our success. We foster a collaborative workplace where every voice matters, every effort is valued, and every team member has the opportunity to grow and succeed.

Benefits

• Medical, dental, and vision coverage


• 401k


• Additional insurance options: cancer, life, and short term disability


• Generous PTO (vacation, sick, personal)


• Paid company holidays


• Professional development and leadership training opportunities

About the Role

We're looking for an enthusiastic, highly organized Office Manager to join our team. In this role, you'll be at the heart of our operations, ensuring the office runs smoothly and efficiently. From supporting day-to-day administrative functions to fostering a positive workplace culture, you'll play a key role in the success of our team and business.

Job Responsibilities

• Manage daily office operations, scheduling, supply inventory, and vendor relationships


• Provide administrative support to leadership and staff


• Identify inefficiencies and implement workflow improvements


• Plan teambuilding activities, employee appreciation events, and community outreach


• Serve as a central point for internal communication and team alignment


• Maintain compliance with safety protocols, HR policies, and operational standards


• Track office expenses, supply usage, and administrative budgets

Required Qualifications

• Proven experience as an Office Manager or similar administrative leadership role


• Experience managing budgets, expense reporting, and vendor contracts


• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with scheduling tools, project management platforms, and CRM systems


• Strong ability to multitask and prioritize in a fast-paced environment


• Excellent verbal and written communication skills


• Strong problem-solving skills with the ability to develop practical solutions


• Ability to motivate and guide team members while fostering accountability


• Business Management degree preferred but not required

Preferred Qualifications

• Experience with hiring, onboarding, and maintaining personnel records


• Background in planning office events or community outreach


• Certifications in office management or administrative leadership


• Knowledge of workplace safety standards and compliance best practices