Office Manager

Talentify; North Barrington (IL); On-site; USD 50,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement

Life insurance

Disability insurance

Job summary

Aston Carter is seeking an Office Manager to oversee day-to-day operations, blend administrative leadership with light accounting, and support tax preparation processes in a small, family-oriented professional services firm. The role emphasizes accuracy, organization, and strong client communication.

The ideal candidate will be detail-oriented, proficient in MS Office, and experienced with tax software, with a Monday–Friday schedule and on-site work in North Barrington, IL.

Qualifications

• Basic understanding of accounting principles and billing processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.

Responsibilities

• Manage daily office operations, scheduling, and workflow coordination.
• Maintain organized records and filing systems.
• Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
• Calculate, process, and invoice time and billing for clients.
• Serve as the first point of contact for client inquiries.
• Coordinate and collaborate with clients to ensure timely delivery of documents and information.
• Utilize tax preparation software for data entry and processing.

Skills

Accounting principles

MS Office proficiency

Tax software experience

Organizational skills

Communication skills

Attention to detail

Education

Associates or Bachelor’s degree in Business Administration, Accounting, or related field

Tools

UltraTax

ProSeries

Microsoft Office

Job description

Job Title: Office Manager

Job Description

The Office Manager plays a critical role in ensuring smooth day-to-day operations of the firm. This position combines administrative leadership with light accounting responsibilities, client communication, and support for tax preparation processes. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced professional setting.

Responsibilities

• Manage daily office operations, scheduling, and workflow coordination.
• Maintain organized records and filing systems.
• Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
• Calculate, process, and invoice time and billing for clients.
• Serve as the first point of contact for client inquiries.
• Coordinate and collaborate with clients to ensure timely delivery of documents and information.
• Utilize tax preparation software for data entry and processing.

Essential Skills

• Basic understanding of accounting principles and billing processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.

Additional Skills & Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
• 2+ years of experience in office management or administrative roles (accounting firm experience a plus).
• Professional demeanor and client-focused mindset.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.

Work Environment

The work schedule is Monday to Friday, 8 AM to 5 PM, primarily onsite with some flexibility to work from home once up and running. The firm is a small, family-owned professional services company with a smaller office, three main partners, several accountants, and 3-4 support staff. The work environment is casual and friendly, emphasizing minimal micromanagement, flexible schedules, and supportive senior leadership.

Job Type & Location

This is a Contract to Hire position based out of North Barrington, IL.

Pay and Benefits

The pay range for this position is $36.00 - $43.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Barrington,IL.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.