Office Manager

Talentify; Baltimore (MD); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

HSA

Transit benefits

EAP

Job summary

Aston Carter is seeking an Office Manager for a contract-to-hire position in Baltimore, MD. The role supports Corporate Operations and requires a highly organized, proactive professional who can manage multiple priorities, coordinate vendors, and drive projects to completion while maintaining a welcoming and efficient workplace.

The position is onsite, non-exempt, with pay range $26.44–$36.05/hr and benefits including medical, dental & vision, 401(k), life insurance, disability, HSA, transit

Qualifications

• Proven experience in office coordination or operations support.
• Strong organizational and multitasking skills.
• Excellent communication and customer-service mindset.
• Experience coordinating vendors and office logistics.
• Familiarity with invoicing systems; Yardi preferred.
• Detail-oriented with strong data entry accuracy.
• Proficiency in Microsoft Office.
• Ability to collaborate with diverse stakeholders.
• Capability to lead office projects and improvements.

Responsibilities

• Serve as primary point of contact for office inquiries.
• Oversee daily office operations to maintain a welcoming environment.
• Coordinate with vendors for facilities, supplies, and maintenance.
• Manage onboarding logistics for new hires.
• Support HR and Accounting with invoicing in Yardi.
• Lead office renovation projects and track milestones.
• Maintain documentation and support finance and operations teams.

Skills

Office coordination

Organizational skills

Vendor coordination

Communication skills

Invoicing familiarity

Microsoft Office

Project coordination

Stakeholder management

Multitasking

Tools

Yardi

Job description

Job Title: Office ManagerJob Description

The Office Manager role supports Corporate Operations and ensures the smooth, day-to-day functioning of a busy office. This non-exempt, temp-to-hire position suits a highly organized, proactive, and solutions-oriented professional who can manage multiple priorities, coordinate vendors, and drive projects to completion while maintaining a welcoming and efficient workplace.

Responsibilities

• Serve as the primary point of contact for all office-related inquiries, providing timely support to employees and managers regarding workplace operations, policies, and logistics.
• Oversee daily office operations to maintain a functional, organized, and welcoming environment for all staff and visitors.
• Coordinate with external vendors and service providers for facilities, supplies, maintenance, and office services, ensuring high-quality and reliable support.
• Manage new hire office onboarding logistics, including workspace setup, equipment coordination, supplies, access requests, and overall readiness prior to start dates.
• Support managers by addressing office-related questions and assisting with ad hoc operational needs and requests.
• Assist with planning and coordination of office meetings, team events, lunches, and snacks, ensuring timely and accurate execution of all details.
• Partner with the HR and Accounting teams to process invoices in Yardi, including GL coding, invoice entry, and submission for approval, with training provided as needed.
• Maintain organized office documentation, invoices, and operational records to support accurate tracking and reporting.
• Assist Accounting and Finance teams with administrative support and special projects as needed to help meet departmental goals.
• Lead and coordinate office renovation and facilities-related projects, collaborating with executives, contractors, and vendors to ensure timelines, budgets, and expectations are met.
• Track project milestones, proactively identify potential issues, and provide recommendations and solutions to keep initiatives moving forward.
• Manage competing priorities and high expectations while maintaining exceptional attention to detail and follow-through on all tasks.
• Support Corporate Operations initiatives and contribute to process improvements that enhance workplace efficiency and organization.
• Identify opportunities to improve office processes, organization, and the overall employee experience, and implement changes where appropriate.

Essential Skills

• Proven experience in an office coordination, administrative, or operations support role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and customer-service skills, with an approachable and solutions-oriented mindset.
• Experience coordinating vendors and managing office logistics.
• Familiarity with accounting or invoicing systems, with Yardi experience preferred.
• Detail-oriented approach with strong follow-through and accuracy, especially related to invoicing and data entry.
• Proficiency in Microsoft Office or similar productivity tools.
• Ability to work effectively with a wide range of personalities and stakeholders.
• Capability to manage office projects, provide informed recommendations, and take ownership of office operations.

Additional Skills & Qualifications

• Experience providing administrative support to HR, Accounting, and Finance teams.
• Background in project management or coordinating facilities-related projects.
• Comfort wearing multiple hats in a dynamic office environment.
• Demonstrated ability to identify and implement process improvements.
• Strong problem-solving skills with a proactive, solutions-driven approach.

Work Environment

This role is 100% onsite and requires a consistent presence in the office. The Office Manager works closely with Corporate Operations, HR, Accounting, Finance, executives, vendors, and contractors in a fast-paced, collaborative environment. The position involves managing office projects, renovations, and daily operations while interacting with many different personalities. The work setting expects someone who can wear multiple hats, take full ownership of office operations, and provide thoughtful recommendations to improve the workplace. Standard office technologies and productivity tools, including Microsoft Office and accounting or invoicing systems such as Yardi, are used regularly.

Job Type & Location

This is a Contract to Hire position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $26.44 - $36.05/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.