Office Manager

The Halks Firm; Newton (MA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player in family law is on the lookout for a detail-oriented Office Manager to streamline administrative operations. This pivotal role involves coordinating office procedures, managing client interactions, and ensuring compliance with ethical standards. The ideal candidate will possess exceptional organizational and communication skills, with a strong grasp of legal billing systems and office management tools. Join a supportive and dynamic team that values professional growth and offers a competitive salary along with comprehensive health benefits. If you thrive in a collaborative environment and have a passion for excellence, this opportunity is perfect for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Professional Development Opportunities

Qualifications

• Proven experience as an office manager or legal assistant in a law firm.
• Strong knowledge of office management tools and legal billing systems.

Responsibilities

• Greet clients in person or by phone and maintain their appointments.
• Manage client billing and invoicing processes effectively.
• Negotiate contracts and pricing with vendors and service providers.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving Skills

Legal Billing Systems Knowledge

Attention to Detail

Education

High School Diploma/GED

Some College

Tools

Microsoft Office

Excel

Outlook

Job description

About Us: The Halks Firm is Newton's best Divorce and Family Law Firm, committed to delivering exceptional legal services with integrity, professionalism, and client satisfaction. We pride ourselves on our client-focused approach and collaborative team environment. We are currently seeking a detail-oriented and proactive Office Manager to oversee the day-to-day administrative operations of our office.

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include greeting clients in person/over the phone, scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Greet and receive clients in person or by phone

Maintain calendar of appointments and meetings

Organize and maintain attorney and staff calendars

Coordinate internal meetings and client appointments

Manage client billing and invoicing processes

Oversee trust account transactions and ensure compliance with ethical standards

Track accounts receivable and coordinate payment follow-ups

Collaborate, create, update, and maintain office procedures

Maintain office equipment in good working order

Pay and record invoices

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Qualifications

Proven experience as an office manager, legal assistant, or similar role in a law firm

Strong knowledge of legal billing systems and office management tools

Excellent organizational, time management, and communication skills

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

What We Offer: • Competitive salary based on experience • Health, dental, and vision insurance • Paid time off and holidays • Supportive and fun team culture • Opportunities for professional development

How to Apply: Please send your resume and a brief cover letter to [[e-mail]] with the subject line “Office Manager Application – [Your Name].” Applications will be reviewed on a rolling basis.