Office Manager

Nous Research; New York, Northern (NY, KY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Nous Research in New York City seeks an experienced Operations and Office Manager to own day-to-day office operations, space setup, vendor relations, IT/logistics, and general upkeep. You will welcome visitors, coordinate on-site visits, and support founders with calendar management, travel, and expenses; plan internal events and all-hands logistics.

Requirements include 3+ years in office management or related roles, NYC-based, in-office work, strong judgment, proactive communication, and the

Qualifications

• 3+ years of experience in office management, executive assistance, or operations.
• Based in or willing to work from New York City; in-office role.
• Excellent judgment and discretion; you'll be trusted with sensitive information and leadership's time.
• Strong proactive communicator: values asking questions, clarifying, and giving updates.
• Highly organized, detail-oriented, and able to juggle priorities in a fast-changing environment.

Responsibilities

• Own the day-to-day operations of the New York office, including space setup, vendor management, and IT/logistics.
• Welcome visitors, coordinate on-site visits, and foster in-person days for a remote-first team.
• Provide executive assistant support to founders: calendar management, travel, and expenses.
• Plan internal events, offsites, team gatherings, and all-hands logistics.
• Manage office budget, contracts, and relationships with building management.
• Support onboarding logistics for NYC-based hires and equipment setup.
• Proactively identify issues and follow through with clear communication.
• Handle ad hoc operations projects as Nous scales.

Skills

Office management

Executive assistance

Operations

Communication

Organization

Job description

• Own the day-to-day operations of the New York office: space setup and buildout coordination, vendor and facilities management, supplies, IT/equipment logistics, and general office upkeep.
• Serve as the welcoming front door for the NYC office: greeting visitors, coordinating candidate and team member on-site visits, and helping make in-person days feel intentional for an otherwise remote team.
• Provide executive assistant support to founders/leadership: calendar management, meeting scheduling and prep, travel booking, and expense reporting.
• Plan and execute internal events, offsites, team gatherings, and all-hands logistics.
• Manage office budget, vendor contracts, and relationships with building management/landlord.
• Support onboarding logistics for new NYC-based hires (equipment, desk setup, first-week coordination).
• Act as a proactive operational problem-solver: flag issues early, communicate clearly, and follow through without heavy oversight.
• Take on ad hoc operations and administrative projects as Nous scales.

Qualifications

• 3+ years of experience in office management, executive assistance, or operations, ideally at a startup or fast-growing company.
• Based in or willing to work from New York City; comfortable with an in-office role.
• Excellent judgment and discretion; you'll be trusted with sensitive information and leadership's time.
• Strong proactive communicator: Nous explicitly values people who ask instead of guess, clarify instead of assume, and give updates instead of going quiet.
• Highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-changing environment.
• Comfortable in a high-agency, opinionated culture: flexible problem solvers who push to figure things out, even outside their core lane, thrive here.

Preferred

• Deep passion, knowledge, or interest for AI and open-source models
• Genuine enthusiasm for Nous's mission and products, ideally you've used Hermes Agent, Nous Portal, or Nous Chat yourself.
• Experience opening or standing up a new office space.
• Experience supporting founders or C-suite executives directly.
• Familiarity with distributed/remote-first teams and the specific challenges of building in-person culture within one.
• The role you are applying for in the subject