Office Manager

Nimble; New York (NY); On-site; USD 34,440,000 - 48,216,000; Part time

Job summary

Nimble is seeking an organized Office Manager in New York to own day-to-day office operations and the employee experience. This 50% part-time, on-site role covers operations, events, onboarding, and vendor coordination to keep the NY office welcoming and efficient.

You’ll manage payments, inventory, travel, and office services while partnering with Finance and HR to support a fast-growing startup. Strong communication and ownership are essential.

Qualifications

• Previous experience in office management, workplace operations, administration, employee experience, hospitality, or a similar role.
• Strong organizational and operational skills with excellent attention to detail.
• Ability to independently manage vendors, logistics, invoices, expenses, and multiple priorities.
• Proactive, hands-on, and solution-oriented approach.
• Strong interpersonal and communication skills.
• High level of ownership, reliability, and follow-through.
• Service-oriented mindset and genuine care for employee experience.
• Excellent English communication skills.
• Comfortable working in a fast-paced startup environment.
• Experience organizing company events is a strong advantage.

Responsibilities

• Own the day-to-day operations of the New York office and ensure everything runs smoothly.
• Manage ongoing office payments and administration, including rent, utilities, vendor invoices, and credit authorization forms.
• Work closely with building management and external vendors, including handling maintenance issues, coordinating repairs, and scheduling technicians.
• Partner with the Finance and Payments teams on company credit cards, expenses, and invoice submissions.
• Manage incoming and outgoing mail and shipments, including packages for employees, customers, conferences, and company activities.
• Coordinate employee business travel and hotel bookings as needed.
• Manage office inventory, including snacks, food, office supplies, and other day-to-day needs.
• Manage technical inventory, including laptops, accessories, and other office equipment.
• Maintain and continuously improve the office environment, including organization, office design, and overall look and feel.
• Manage vendors, service providers, and recurring operational needs.
• Identify operational gaps and proactively improve office processes.
• Own key employee experience touchpoints within the New York office.
• Coordinate onboarding logistics and ensure new employees have a smooth and welcoming first-day experience.
• Manage birthdays, employee milestones, celebrations, gifts, and other important employee moments.
• Support offboarding logistics when relevant.
• Handle individual employee needs related to the office and workplace.
• Serve as the go-to person for employees regarding office-related matters.
• Plan and manage the full logistics of major annual company events, including offsites, SKO, and other flagship gatherings.
• Organize recurring team activities such as team lunches, seasonal Happy Hours, birthdays, celebrations, and social events.
• Coordinate vendors, venues, catering, transportation, equipment, and other event-related logistics.
• Support initiatives that strengthen company culture and the overall employee experience.

Skills

Organizational skills

Vendor management

Communication skills

Ownership

Event planning

Customer service

Job description

We’re looking for a highly organized, proactive, and hands-on Office Manager to own the day-to-day operations and employee experience of Nimble’s New York office.

This role is ideal for someone who enjoys creating a smooth, welcoming, and well-organized workplace, takes ownership, notices the small details, and is comfortable managing multiple operational needs independently.

This is a 50% part-time position, working on-site from our New York office on Mondays, Tuesdays, and Thursdays.

Responsibilities

Office Operations & Administration

• Own the day-to-day operations of the New York office and ensure everything runs smoothly.
• Manage ongoing office payments and administration, including rent, utilities, vendor invoices, and credit authorization forms.
• Work closely with building management and external vendors, including handling maintenance issues, coordinating repairs, and scheduling technicians.
• Partner with the Finance and Payments teams on company credit cards, expenses, and invoice submissions.
• Manage incoming and outgoing mail and shipments, including packages for employees, customers, conferences, and company activities.
• Coordinate employee business travel and hotel bookings as needed.
• Manage office inventory, including snacks, food, office supplies, and other day-to-day needs.
• Manage technical inventory, including laptops, accessories, and other office equipment.
• Maintain and continuously improve the office environment, including organization, office design, and overall look and feel.
• Manage vendors, service providers, and recurring operational needs.
• Identify operational gaps and proactively improve office processes.

Employee Experience

• Own key employee experience touchpoints within the New York office.
• Coordinate onboarding logistics and ensure new employees have a smooth and welcoming first-day experience.
• Manage birthdays, employee milestones, celebrations, gifts, and other important employee moments.
• Support offboarding logistics when relevant.
• Handle individual employee needs related to the office and workplace.
• Serve as the go-to person for employees regarding office-related matters.

Internal Events & Culture

• Plan and manage the full logistics of major annual company events, including offsites, SKO, and other flagship gatherings.
• Organize recurring team activities such as team lunches, seasonal Happy Hours, birthdays, celebrations, and social events.
• Coordinate vendors, venues, catering, transportation, equipment, and other event-related logistics.
• Support initiatives that strengthen company culture and the overall employee experience.

Requirements

• Previous experience in office management, workplace operations, administration, employee experience, hospitality, or a similar role.
• Strong organizational and operational skills with excellent attention to detail.
• Ability to independently manage vendors, logistics, invoices, expenses, and multiple priorities.
• Proactive, hands-on, and solution-oriented approach.
• Strong interpersonal and communication skills.
• High level of ownership, reliability, and follow-through.
• Service-oriented mindset and genuine care for employee experience.
• Excellent English communication skills.
• Comfortable working in a fast-paced startup environment.
• Experience organizing company events is a strong advantage.

About us

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership