Office Manager

Argus Community, Inc.; New York (NY); On-site; USD 30,000 - 42,000; Full time

Job summary

Argus Community, Inc. in Bronx, NY is seeking an Office Manager to provide the foundation for day-to-day operations across Access II, III, and IV Programs.

This full-time role requires bilingual Spanish, strong organizational skills, and the ability to coordinate staff, manage phones, records, and supplies, and assist VP as needed.

Salary range is $21.98–$30.22 per hour. The Office Manager will greet visitors, handle meetings, and ensure accurate reporting and documentation.

Qualifications

• Bi-lingual in Spanish required.
• Willingness to assist staff and perform other duties as required.
• Ability to complete assigned workload satisfactorily and with minimal supervision.
• Reliability, dependability and excellent attendance.
• Ability to be a team player.
• Effectively communicate with Supervisors, Peers and clients.
• Meet physical and cognitive requirements needed to completed assigned tasks and duties of the position with reasonable accommodations being made for individuals with disabilities.
• Excellent written, verbal and organizational skills.
• Knowledge of computers/word processing a plus.

Responsibilities

• Remain current in NYCDOHMH eShare applications working with the VP and staff to resolve problems/concerns.
• Assist VP with public Health solutions and NYCDOHMH eShare reports, including regular team listings.
• Input staff member client-contact in eShare and report inaccuracies to the VP; assist in input of billable activities when needed.
• Attend required meetings and trainings to take minutes and distribute to attendees.
• Answer main department phone and transfer calls to staff.
• Attend monthly eShare meetings when necessary.
• Respond promptly to program/office problems (errors, copier, computer, phone).
• Greet public, staff, and clients and direct them accordingly.
• Monitor medication safety daily and distribute medications to staff.
• Maintain office filing and storage; update staff cell numbers.
• Assist new hires with program manual, office supplies, and login credentials.
• Monitor and order office supplies; maintain metro card logs.
• Submit IT and Maintenance work orders for staff.
• Other related activities as needed by the VP.

Skills

Bilingual Spanish

Team player

Communication skills

Organizational skills

Microsoft Word/Computers

Tools

Word processing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

Full Time Bronx, NY, US 1 Attachments

Salary Range: $21.98 To $30.22 Hourly

Job Title:Office Manager

Department:Access II, III, IV Programs

Reports To:Vice President of Care Coordination Services

Job Summary:

The primary responsibility of the Office Manager is to provide the foundation for the smooth, day-to-day operations of the Access II, III, and IV Programs.

Primary Duties & Responsibilities include, but are not limited to:

• Remain current in all NYCDOHMH eShare applications working with theh VP and staff to resolve any problems/concerns.
• Assist VP as necessary with all public Health solutions and NYCDOHMH eShare (and related) reports, including, but not limited to, regular team listings.
• Completion of weekly input of all staff members client-contact in or the eShare system, reporting any missing contact sheets or inaccuracies of documentation to the VP. In the prolonged absence of other team members, assist in the input of all billable activities.
• Attend all required meetings and trainings to take minutes and distribute to all in attendance.
• Answer main department phone and transfer calls to an appropriate staff member.
• At the request of or in the absence of he VP, attend all monthly periodic eShare meetings when necessary.
• Respond promptly to all program/office related problems such as errors in reports, copier malfunctions, computer, and phone concerns.
• Greet public, staff, and clients and direct them accordingly to appropriate personnel.
• Monitor medication safe daily and distribute medications to staff accordingly.
• Maintain office filing and storage systems. .
• Ensure all staff cell phone numbers are current/ updated.
• Assist new hires with obtaining program manual, office supplies, and company cellphone/email/computer login.
• Monitor and order office supplies as needed.
• Maintain staff monthly metro card logs and report to VP any discrepancies.
• Submit and follow-up with all IT and Maintenance work orders for staff.
• Other related activities deemed necessary by the VP for the efficient operation of the Programs., including but not limited to, light filing, coverage of the reception desk as needed,

Qualifications/Criteria:

• Bi-lingual in Spanish required.
• Willingness to assist staff and perform other duties as required.
• Ability to complete assigned workload satisfactorily and with minimal supervision.
• Reliability, dependability and excellent attendance.
• Ability to be a team player.
• Effectively communicate with Supervisors, Peers and clients.
• Meet physical and cognitive requirements needed to competed assigned tasks and duties of the position with reasonable accommodations being made for individuals with disabilities.
• Excellent written, verbal and organizational skills.
• Knowledge of computers/word processing a plus.