Office Manager

Cumming Group; New York (NY); On-site; USD 62,000 - 80,000; Full time

Job summary

A leading company in project and cost management is seeking an Office Manager/Senior Project Coordinator in New York. This role involves providing administrative support, managing project documents, and facilitating communication among project teams. Ideal candidates will possess strong organizational skills and a background in engineering or construction management.

Benefits

Medical

Dental Insurance

Vision Insurance

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Short and long-term disability

Employee Assistance Program

Qualifications

• 5+ years of project-based experience in construction, architecture, engineering preferred.
• Ability to prepare and interpret budgets, schedules, and action plans.
• Detail oriented and proactive.

Responsibilities

• Assist with setting up and oversee document control.
• Provide update/status reporting for work in progress including costs and schedules.
• Schedule and facilitate meetings with stakeholders.

Skills

Interpersonal skills

Organizational skills

Customer service skills

Education

BS in Engineering, Construction Management, Architecture

Tools

MS Office

Job description

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At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

Responsibilities

Z Facilities Management, a Cumming Group Company is looking for an Office Manager/Senior Project Coordinator with strong interpersonal and organizational skills to provide administrative support to the Program Director and members of the project management team. The selected candidate will work as part of the ZFM team who has responsibility for the organization and coordination of tasks related to supporting capital projects and planning efforts related to those projects. He or she will function as a project team member, have an understanding of the scope of the project and participants, coordinating with both internal and external project teams. General responsibilities will include but are not limited to the following:

• Under the supervision of the Program Director, you will assist with setting up and oversee document control.
• Provide update/status reporting for work in progress including costs and schedules.
• Ensure payment applications, lien releases, agreements and COIs are routed and processed within the client’s cloud-based management system as needed.
• Managing close out documents and warranty requests.
• Schedule and facilitate meetings with stakeholders throughout various stages of the project.
• Coordinate meetings and ensure that participants are prepared with requested deliverables.
• Track and communicate progress and task lists of various process owners; proactively identify and escalate issues that would present a risk to on-time project delivery.
• Assist in close out process at the conclusion of a project.
• Heavy calendar management – for both Program Director and PM Team.
• Track, review, and reconcile expense reports for Program Director, ensuring adherence to company policies and guidelines.
• Process invoices, payments, and reimbursements accurately and in a timely manner.
• Liaison between project management team and users/clients.
• Efficiently manage a multi-line telephone system to promptly address, screen, or redirect calls, assisting with information provision or appointment scheduling.
• Extend a warm welcome to clients upon their arrival, discerning the purpose of their visit, and guiding or accompanying them to their intended destination.
• Handle incoming mail distribution to respective recipients.
• Facilitate procurement processes by ordering necessary materials, supplies, or equipment, and maintaining well-organized supply rooms.
• Assist in document preparation tasks, including printing, emailing, or faxing documents to internal and external contacts.
• Provide basic information about the company's services to clients as needed.
• Provide additional support for other ad hoc administrative and project tasks as required.
• Maintain document and vendor information in client’s cloud-based management system.
  
  

Qualifications

• BS in Engineering, Construction Management, Architecture, or a closely related field is highly preferred.
• 5+ years of project-based experience (construction, architecture, engineering preferred).
• An ability to prepare and interpret budgets, schedules, and step-by-step action plans.
• Exceptional time management skills to handle competing priorities, meet deadlines, and maintain productivity.
• High proficiency with MS Office (Word, Excel, PowerPoint, and Outlook)
• Ability to work well with all levels of management.
• Strong customer service skills with the ability to interact professionally and courteously with clients, vendors, and visitors.
• Exceptional grammar and proofreading skills.
• Ability to adapt to changing priorities, work independently, and thrive in a fast-paced environment.
• Detail oriented and proactive.
• Experience with contract schedule, owner invoices and the change order process.
• Ability to provide update and status reports for work in progress including cost and schedules.
• Experience with set-up and document control.
• Knowledge of payment applications and lien releases.
• Understand how your role contributes to the organization’s goals.
• Consistently communicates and collaborates with team members and clients.
• Research savvy.
  
  

#INDCG

Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The salary range for this full-time role is $62,400.00-$79,066.68 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program
  
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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