Office Manager

Quanex; New Haven (CT); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Bonus potential

401K with 5% company match

Employee ESPP 15% immediate return

Disability & life insurance

Paid time off & holidays

Tuition support

Employee resource groups

Job summary

Quanex, based in New Haven, CT, is seeking an Office Manager to join our onsite team. You will support senior leadership, coordinate HR/Safety activities, and manage office operations, events, contracts, and facilities for our New Haven facility.

Ideal candidates have 5+ years of office experience, strong MS Office skills, and excellent written and verbal communication. The role offers a competitive salary and bonus potential in a fast-paced, people-centered environment.

Qualifications

• Minimum 5+ years relevant experience preferred in an office environment.
• Advanced MS Office skills (Word, Excel, PowerPoint).
• Exceptional communication skills, both written and verbal.

Responsibilities

• Provide executive support for senior leadership, including report preparation, document formatting, meeting agendas, materials, and presentations.
• Assist Human Resources with scheduling, document prep, data entry, and coordination of activities.
• Plan and manage events and on-site meetings, researching costs and coordinating all details.
• Manage contracts and budgets for meetings and facilities, and coordinate with vendors for supplies and equipment.
• Oversee daily administrative tasks including phone, mail, and seating chart, and liaise with building management.

Skills

Communication

Tools

MS Office

Job description

Quanex is looking for an Office Manager to join our team (onsite) located in New Haven, CT.

This position performs advanced, diversified and highly confidential administrative assignments for senior level leadership team while also managing the daily administrative, planning and coordinating of HR/Safety activities, visitors, event planning, contract management, record maintenance and office management for our New Haven facility while ensuring that department policies are met and maintained.

We Offer You!

• Bonus Potential
• 401K with 5% company match, yours to keep after 2 years
• 15% immediate return if you participate in the company's ESPP
• Employer paid disability plans and life insurance
• Paid Time Off & Holidays
• Tuition support for degree and continuous education
• Employee Resource Groups focused on employee empowerment

What's attractive about the Office Manager position?

• Key partner for senior leadership and support high-level decision-making.
• Diverse and dynamic workload.
• Fast-paced people centered environment.

What Success Looks Like:

• Knowledge of corporate operations and policy, and a high level of experience, discretion, confidentiality, and technical skill.
• Provide executive support for the senior level leadership team by assisting with report preparation, document formatting, meeting agendas, meeting materials, and presentations.
• Provide administrative support to the Human Resources department, including assistance with scheduling, document preparation, data entry, and coordination of activities.
• Operates with great latitude with independent judgement and initiative to perform shared administrative services for the senior leadership team.
• Handles events (including conferences & on-site meetings), researches and coordinates all details, and communicates costs analysis.
• Manages meeting budget and negotiates all necessary contracts.
• Manages facility responsibilities by working with building management, outside vendors on supplies and equipment.
• Manages daily administrative tasks, phone, mail, shipments, the facility phone directory, and seating chart.
• Identify opportunities for continuous improvement that enhance productivity, communication, and the overall workplace experience.

What You Bring:

• 5+ years relevant experience preferred in an office environment.
• Advanced skills in MS Office (Word, Excel, PowerPoint).
• Exceptional communication skills, both written and verbal.

The salary range for this position is $70,000 to $80,000 with the potential to earn an annual bonus.

About Quanex, A Part of Something Bigger

Quanex (NYSE: NX) is a global, publicly traded manufacturing company primarily serving OEMs in the fenestration, cabinetry, solar, refrigeration and outdoor products markets. We are A Part of Something Bigger by improving the performance and aesthetics of end products through continuous innovation, helping customers achieve greater production efficiencies, dedication to giving back to communities where we operate, producing shareholder value and helping our employees learn, grow, and thrive. Learn more at Quanex.com.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.