Office Manager

CareOne Home Health; Monterey (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Medical benefits

401k matching

Continued education

Team culture

Job summary

CareOne Home Health is opening a Monterey, CA office and seeks an Office Manager to coordinate clinical records, data entry, and day-to-day operations for a growing team. This full-time role supports our clinical staff, manages patient records, and ensures compliance with Medicare regulations.

The ideal candidate has at least 1 year of related experience (home health preferred), strong Microsoft Office skills, and bilingual Spanish abilities are preferred.

Qualifications

• Proficient with Word, Excel, PowerPoint, Outlook.

Responsibilities

• Maintains confidentiality of patient and employee information.
• Maintains accurate up-to-date clinical records per Medicare regulations and policy manual.
• Answers calls and routes messages to appropriate staff.
• Manages interoffice mail, typing, faxing, and document copying.
• Inputs billing data and maintains equipment/supplies records.
• Orders and tracks medical equipment and supplies.
• Assists with onboarding of new employees and HR records management.
• Supports office coordination for vendor contracts and meetings.

Skills

Microsoft Office

Bilingual Spanish

Home health experience

Tools

Kinnser EMR

Allscripts

Job description

CareOne Home Health is a locally owned and operated company of experienced home health providers with a desire to serve the communities we live and work in. Due to growth, we are looking for an Office Manager to join our dynamic team to support our clinical team. This will be a full-time position supporting our newly opening Monterey, CA office.The Office Manager is responsible for coordinating all office activities including: clinical records, data entry, maintaining patient records, managing vendor contracts, preparing for all meetings, coordinating all telephone calls, managing office supply orders, DME and other supplies.BenefitsCompetitive hourly wageTeam collaboration & positive cultureMedical benefits401k matchingContinued educationSupportive and friendly work environmentRequirements:1 year related experience, home health experience preferredProficient on all Microsoft Office software (Word, Excel, PowerPoint, Outlook)Experience with Kinnser EMR preferredExperience with Allscripts preferredBilingual Spanish – Speak, read and write preferredReliable transportationResponsibilitiesMaintains confidentiality of patient and employee information.Maintains accurate up to date clinical records in accordance with regulations of Medicare and the Policy and Procedure Manual.Communicates effectively on the telephone with patients, families and staff.Answers incoming calls and forwards to appropriate staff person or takes a message as needed.Manages incoming, outgoing and interoffice mail.Performs typing, faxing and coping tasks as requested for various staff persons.Inputs data into computer for billing purposes.Orders and maintains accurate records of medical equipment and supplies.Responsible for gathering and recording staff members’ DSRs.Tracks admission, discharge, certification and re-certification dates on all patients.Responsible for assisting with audits of patient information.Maintains accurate mailing lists of employees; patients; Medical Directors, physicians and nursing facilities and forwards any changes to the Corporate Office.Participates in and assists with community activities, i.e., health fairs, conventions, community education programs, etc. as requested.Assist with onboarding of new employeesAssisting Human Resources with records managementMaintaining office supply organization and ordering inventory as neededOther duties as assigned.