Office Manager

MERCY HOME CARE LTD; Minnesota; On-site; USD 21,000 - 30,000; Part time

Job summary

Mercy Home Care Ltd in Minnesota is seeking a part-time Office Assistant to organize daily administrative operations and maintain an efficient office environment. The role emphasizes strong communication, multitasking, and proactive problem solving, with responsibilities spanning office management, procurement, HR support, calendar coordination, and document handling.

Ideal candidates will have 3–5 years of relevant experience, a degree in business/related field or equivalent, and proficiency in

Qualifications

• 3–5 years of office management and administrative experience.
• Experience in Home Care Industry and compliance procedures.
• Proven track record of managing office operations.
• Degree or equivalent experience required.

Responsibilities

• Oversee daily office operations and maintain organized administrative system.
• Manage office supplies inventory and coordinate purchasing activities.
• Maintain filing systems, both physical and digital for easy document retrieval.
• Handle incoming and outgoing correspondence.
• Assist with onboarding new employees and maintaining personnel records.
• Coordinate employee schedules, meetings and company events.
• Manage office calendar and schedule conferences.
• Support HR initiatives including benefits administration and policy implementation.
• Serve as primary point of contact for internal and external customers.
• Coordinate meetings, prepare agendas and meeting minutes.
• Facilitate communication among departments.
• Plan and execute company and employee schedules, events and meetings.

Skills

Organizational skills

Time management

Verbal and written communication

Bilingual English/Spanish

Education

Associate or Bachelor’s degree in Business Administration or related field

Equivalent experience

Tools

Microsoft Office Suite

Job description

Job Description

Position Overview

Mercy Home Care Ltd is seeking a part-time organized and proactive Office Assistance to oversee daily administrative operations and ensure a productive, efficient work environment. The ideal candidate will be a strong communicator with excellent organizational skills and the ability to manage multiple priorities simultaneously. Mercy Home Care Ltd is offering a competitive commensurate with experience.

Key Responsibilities

• Oversee daily office operations and maintain organized administrative system
• Manage office supplies inventory and coordinate purchasing activities
• Maintain filling systems, both physical and digital ensuring easy retrieval of documents
• Handle incoming and outgoing correspondence

Human Resources Support

• Assist with on boarding new employees and maintaining personnel records
• Coordinate employee schedules, meetings and company events
• Manage office calendar and schedule conference
• Support Human Resources initiatives including benefits administration and policy implementation

Communicate and Coordinate

• Serve as primary point of contact for internal and external customers
• Coordinate meetings, prepare agendas and documents minutes
• Facilitate communication among the different departments
• Plan and execute company and employee schedules, events, and meetings

Experience and Qualifications

• 3-5 years of office management and administrative experience
• Experience in Home Care Industry and Compliance Procedures
• Proven track record of successfully Managing office operations
• Associate or bachelor’s degree in business administration, Management, related Field or equivalent experience

Skills and Competencies

• Excellent Organizational and time management skills
• Strong written and verbal communication skills
• Self-motivated proactive in identifying and resolving Issues
• Flexible, service-oriented and adaptable to changing priorities
• Bilingual (English and Spanish) capabilities is an asset but not required
• Proficient in Microsoft office Suites (Word, Excel, PowerPoint, Outlook)