Office Manager

Zan Associates; Minneapolis (MN); On-site; Full time

Job summary

A leading company is seeking a highly organized and proactive Office Manager to oversee daily operations and support a multidisciplinary team. This role offers flexibility with remote work options after three months. Responsibilities include coordinating meetings, managing office supplies, and providing accounting support. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office.

Benefits

401(k)

Medical Insurance

Disability Insurance

Qualifications

• 2+ years of administrative experience in a consulting or professional services environment.
• Valid driver’s license and auto insurance required.

Responsibilities

• Coordinate logistics for meetings and events.
• Manage internal meetings, room reservations, and A/V needs.
• Provide accounting support: invoice entry, expense reports.

Skills

Organizational Skills

Attention to Detail

Team-oriented Mindset

Proficiency in Microsoft Office

Education

High School Diploma

Associate Degree

Job description

1 day ago Be among the first 25 applicants

This range is provided by Zan Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.74/hr - $29.92/hr

We’re looking for a highly organized, resourceful, and proactive Office Manager to ensure the smooth day-to-day operations of our office and provide essential support to our multidisciplinary team. This role is ideal for someone who thrives in a fast-paced, collaborative environment, enjoys juggling a variety of tasks, and takes pride in creating an efficient, welcoming, and well-run workplace. Ideally, the Office Manager will work on-site five days a week; however, we offer flexible hours, and the option to work remotely one day per week may be considered after the first three months of employment.

Key Responsibilities:

• Coordinate logistics for meetings and events, including materials, equipment, and refreshments.
• Support production of printed materials (flyers, mailings, display boards).
• Manage internal meetings, room reservations, and A/V needs.
• Assist with onboarding for new hires and serve as the main contact for vendors.
• Handle office supply management, general upkeep, and light housekeeping.
• Provide accounting support: invoice entry, expense reports, reconciliations, and client setup.
• Answer phones, manage mail, and assist with general office errands.

Qualifications:

• High school diploma required; Associate degree or higher preferred (or equivalent experience).
• 2+ years of administrative experience in a consulting or professional services environment; AEC industry experience is a plus.
• Valid driver’s license and auto insurance required (company vehicle available for off-site events).
• Strong organizational skills, attention to detail, and team-oriented mindset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Accounting/Auditing, and Customer Service

• Industries

  Public Relations and Communications Services

Referrals increase your chances of interviewing at Zan Associates by 2x

Inferred from the description for this job

401(k)

Medical insurance

Disability insurance

Get notified about new Office Manager jobs in Minneapolis, MN.

Assistant Property Manager (The Minneapolis 220)

Business Office Manager - New Brighton, MN

Assistant Property Manager (East Village)

Bloomington, MN $60,000.00-$70,000.00 4 days ago

Bloomington, MN $50,000.00-$60,000.00 3 months ago

Manager of Senior Administrative Assistants

Columbia Heights, MN $22.00-$25.00 2 weeks ago

Inver Grove Heights, MN $83,500.00-$139,500.00 1 week ago

Administrative / Customer Service - Support

Eagan, MN $45,000.00-$60,000.00 1 week ago

Manager, Office of Academic & Community Standards

Manager, Office of Academic & Community Standards

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.