Office Manager

Hornig Companies, Inc.; Minneapolis (MN); On-site; Full time

Job summary

A family-owned property management company in Minneapolis is seeking an Office Manager to oversee daily operations and ensure exceptional customer service. The role includes managing office supplies, coordinating deliveries, and supporting office technology. Join a positive workplace culture with a focus on stability and growth, offering a full benefits package and opportunities for professional development.

Benefits

Company-paid lunches

Year-end discretionary bonuses

Full benefits package with paid time off

401(k) match

Qualifications

• 3-5 years experience in an administrative role preferred in property management.
• Ability to communicate effectively in English.

Responsibilities

• Oversee daily office operations and provide customer service.
• Manage office supplies and maintain cleanliness.
• Coordinate deliveries and handle office technology support.

Skills

Organizational Skills

Interpersonal Skills

Communication

Problem-Solving

Microsoft Office

Job description

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Hornig Companies, Inc. provided pay range

This range is provided by Hornig Companies, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.00/hr - $31.00/hr

Work at Hornig Companies, a team of hard-working individuals who truly care about our residents and coworkers. For over 65 years, our family-owned and operated residential property management company has provided individuals and families with homes, not just apartments. Our staff are valued for their individual knowledge, experience, character and personality. Hornig Companies is a place where our core values of trust, integrity and respect are not just words written on paper, we live by these values every day. Nominated a Top Workplace nine years in a row!

Hornig Companies seeks a Front Desk Office Manager to oversee our office’s daily operations and provide exceptional customer service in our home office, located in the Lake Loop area of Minneapolis.

What will my duties be?

Office Reception

• Greeting – greet all guests warmly and professionally, answering questions or directing individuals to the appropriate resource; in person, phone and voicemail
• Mail - Open and distribute mail
• Deliveries- coordinating deliveries and notifying staff and ensuring timely communication and deliver of items
  
  

Office Administration

• Supplies – Order and maintain all building supplies
• Ensure overall cleanliness, appearance and organization of the facility, including overseeing the cleaning contract, ensuring appropriate housekeeping performance as well as performing some light touch-up and supply refreshing
• Ensure exterior building services are performed and the associated contracts are in place for the office.
• Order Flowers
• Logowear- Order company logowear, store, organize, distribute and track.
• Maintain updated company contact lists and distribute as new versions are created.
• Landlord Verifications and CRP’s
• Assist with shredding, filing, scanning and other projects as needed.
• Evaluate and ask relevant questions about cost-effectiveness throughout the course of your responsibilities to help ensure financial efficiency in the facility's operations.
  
  

Office Technology Support

• Office Equipment, security system, technology- Oversee supplies, service contracts, and contact providers for service and cleaning as needed.
• Employee Admin- Ensure new employees have the equipment needed in their workstation, setting up company phone & email and disabling upon departure.
  
  

Office Event Support

• Meeting Scheduling and Event Planning
• Event Preparation- A variety of items included in event preparation including but not limited to making lists, labels, name tags, decorations, sending calendar invites, ordering meals, set-up and shopping.
  
  

What do other Hornig Companies employees like about working here?

• Culture of positivity, voted Top Workplace - nine years in a row!
• Small company family values in our continually growing organization, that prioritizes technology, advancement, professionally maintained buildings and has over 65 years of stability in ownership and management
• Ownership/management respect and appreciation for your knowledge and ability in the daily duties of managing a property.
• Company-paid lunches and on-going training
• Opportunity to work with a team sharing comradery and passion for their profession
• All employees are eligible for year-end discretionary bonuses
• Full benefits package with paid time off and 401(k) match
  
  

What should I bring to the team?

• 3-5 years experience in an administrative role, with preference given to property management and office management experience.
• Ability to speak, write and effectively communicate in English
• Excellent organizational skills
• Excellent interpersonal skills, interacting effectively with residents, owners, vendors and team members
• Strong Microsoft Office skills- Word, Excel, Outlook
• A proactive and solution-oriented approach to problem-solving
• Ability to work independently as well as in a team environment
• Ability to be at work when scheduled and arrive in a timely manner
• Ability to sit, bend, stand, walk and reach regularly
• Ability to lift 20 pounds occasionally, 10 pounds regularly.
• Thorough knowledge of job hazards and applicable safety precautions to complete work in the safest manner possible

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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