Office Manager

MG+M The Law Firm; Miami (FL); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation

Comprehensive benefits package

401(k) plan

Job summary

MG+M The Law Firm in Miami seeks an Office Manager to lead the daily operations of the office, supervise staff, and advise the local management team. This highly visible role reports to the Miami Partners in Charge and collaborates with HR and administrative leadership.

The successful candidate will oversee workflow coordination among administrative professionals, manage budgets, oversee facilities, and drive a culture of accountability and client service while coordinating with partners on

Qualifications

• B.A. or B.S. in a related field with five or more years of experience in legal or professional service organizations.
• Strong understanding of human resources and office management.
• Experience working in a law firm and overseeing legal support positions is required.
• Strong team management and leadership skills with a client-service focused environment.
• Excellent communications skills for all levels of the organization.
• Ability to anticipate challenges and develop effective solutions.
• Ability to maintain professionalism under pressure.

Responsibilities

• Supervise, train, and develop all administrative and paralegal professionals.
• Manage workflow coordination among LAAs, paralegals, and office staff.
• Liaise between Partners in Charge and staff.
• Assist with attorney workflow management and business development.
• Oversee PTO, timecards, overtime policy, and hybrid schedule.
• Oversee recruiting and staffing initiatives.
• Serve as HR resource for employee relations and investigations.
• Support performance reviews and employee development.
• Prepare the annual office budget.
• Organize team events and social gatherings.
• Track billable time entries and ensure policy compliance.
• Process office invoices and expenses.
• Coordinate conference room use for trials and meetings.
• Oversee facilities management and vendor relationships.

Skills

Office management

HR expertise

Team leadership

Budgeting

Staff supervision

Communication

Education

Bachelor's degree

Job description

MG+M The Law Firm (MG+M) seeks an Office Manager to lead and manage their Miami office. This highly visible position will manage the day‑to‑day operations of the office, serve as a key advisor to the local management team, and play a critical role in fostering a positive work environment. This role will report to the Miami Partners in Charge and work closely with the Firm's HR and Administrative Leadership teams.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, professional practices, local government, general liability, construction and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Principal Duties and Responsibilities

• Supervise, train, and develop all administrative and paralegal professionals.
• Manage and oversee workflow coordination among legal administrative assistants (LAAs), paralegals, and office support professionals, including management of LAA and Paralegal teams, management of the office case list, management of assignments in coordination with the partners, resource allocation, and development of best practices and training protocols.
• Serve as the liaison between the Partners in Charge and partners, associates and administrative staff.
• Assist with attorney workflow management and business development and diversification initiatives.
• Oversee/approve PTO requests and administrative staff timecards, monitor overtime policy, and manage hybrid schedule.
• Oversee talent acquisition/recruiting, onboarding, offboarding, and staffing initiatives to meet current and future workforce needs.
• Serve as the primary resource for employee relations/HR matters, investigations, policy interpretation, and workplace issue resolution.
• Support performance reviews, coaching, corrective action, and employee development while fostering a culture of accountability and feedback.
• Prepare the annual office budget.
• Organize and coordinate team member events, team‑building activities, and social gatherings to build relationships and promote camaraderie.
• Track and review billable time entries and monitor compliance with office policies and protocols.
• Process office administrative invoices and expenses.
• Coordinate the use of conference rooms for trial needs, deposition, mediation, and office meetings and conferences.
• Oversee facilities management acting as the primary contact with building management for maintenance, security and other requests.
• Serve as the primary liaison for all vendor agreements and maintenance.

Qualifications, Skills And Abilities

• B.A. or B.S. in a related field and five or more years of experience with legal or other professional service organizations.
• Strong understanding of human resources and office management.
• Experience working in a law firm and overseeing legal support positions is required.
• Strong team management and leadership skills, with a proven ability to develop and lead teams in a client service‑focused environment.
• Excellent communications skills and ability to communicate credibly and diplomatically with all levels in an organization.
• Ability to anticipate and strategically address challenges.
• Ability to independently assess firm needs and develop and lead effective solutions.
• Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
• Ability to maintain professionalism under pressure.

Why Should You Apply?

We offer a hybrid work environment, competitive compensation, and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value.