Office Manager

The Deamer Group; Los Angeles (CA); On-site; USD 71,000 - 78,000; Full time

Job summary

The Office Manager at Black Women for Wellness will support the day-to-day administrative and operational functions to maintain an organized, efficient, and welcoming workplace in Los Angeles.

You will coordinate calendars, office supplies, vendor relations, onboarding and staff support, manage facilities, and ensure confidentiality and professional service for staff, leadership, and external partners.

Qualifications

• 3+ years of experience in office management, administrative support, or a similar role.
• Strong organizational, time-management, and attention-to-detail skills.
• Excellent written and verbal communication, interpersonal, and customer-service skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to work independently and take initiative.
• Commitment to health equity, racial justice, gender justice, and community-centered work.

Responsibilities

• Manage day-to-day operations of the office to maintain an organized, welcoming environment.
• Serve as primary point of contact for office-related questions and requests with professional courtesy.
• Manage office supplies, equipment, and inventory, including ordering and maintenance coordination.
• Act as liaison with building management for facility needs and access control.
• Coordinate with vendors, scheduling services, and maintaining records of work completed.
• Coordinate mail, packages, and office correspondence; maintain files and documentation.
• Maintain calendars and shared spaces, reserve conference rooms, and prepare meeting materials.
• Plan logistics for meetings, staff gatherings, trainings, and events.
• Support onboarding/offboarding by setting up workspaces and access, orienting new staff.
• Process invoices and receipts for office purchases and services.

Skills

Office management

Organization

Communication

Discretion

Education

Bachelor's degree

Job description

This is a full-time opportunity located in Los Angeles, CA. Please read the full job description below.Position Title: Office Manager
Employment Status: Full-Time, Exempt
Location: Los Angeles, California
Compensation: $70,500 – $78,000

Black Women for Wellness is a 501(c)(3) nonprofit organization dedicated to advancing policies and electing leaders who improve the health, well-being, and quality of life of Black women, girls, and gender expansive people.

Our work moves public policy forward, elects leaders who prioritize Black women's needs, shifts, culture through media, and storytelling, and empowers community members to engage in the fight for equity and justice. Through organizing, advocacy, coalition building, and civic engagement, we are building political power that creates lasting systems change.

Position Summary

The Office Manager is responsible for supporting the day-to-day administrative and operational functions of BWW to help ensure an organized, efficient, and well-functioning workplace. This role serves as a central point of coordination for office operations, administrative needs, internal processes, vendors, supplies, scheduling, and general staff support.

The Office Manager will work collaboratively across the organization to maintain effective office systems, coordinate operational activities, and ensure staff have the resources and support needed to perform their work effectively. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities while providing responsive and professional support to staff, leadership, and external partners.

Responsibilities and Tasks

• Manage the day-to-day operations of the office, maintaining an organized, professional, and welcoming environment that is clean, well-stocked, and ready for staff and visitors.
• Serve as the primary point of contact for office-related questions and requests, providing courteous, professional assistance to staff, leadership, visitors, vendors, and external partners.
• Manage office supplies, equipment, and inventory, including ordering, restocking, and coordinating repairs, maintenance, or replacement as needed.
• Serve as the primary liaison with building management on maintenance, repairs, access, and other facility needs, including managing keys, access cards, and parking information.
• Coordinate with office vendors and service providers, scheduling services, maintaining vendor records, and ensuring work is completed on time and to standard.
• Coordinate incoming and outgoing mail, packages, deliveries, and general office correspondence.
• Maintain organized electronic and physical files, records, and administrative documents, handling organizational and employee information with confidentiality and discretion.
• Maintain office calendars and manage shared spaces, conference rooms, and other workplace resources, including scheduling meetings, reserving rooms, and preparing meeting materials.
• Plan and coordinate logistics for in-person meetings, staff gatherings, trainings, and organizational events, including room setup and breakdown, catering, supplies, technology, and vendor coordination.
• Support employee onboarding and offboarding by preparing workspaces, coordinating equipment and office access, and helping new staff get oriented to the office and its resources.
• Collect, organize, and submit invoices, receipts, and support documentation for office purchases and services to the appropriate staff for processing and approval.
• Maintain records of office purchases, subscriptions, and vendor services, tracking recurring expenses, and anticipating upcoming office needs.
• Identify and recommend improvements to office organization, systems, and administrative processes to increase efficiency and better support staff.
• Provide general administrative support to staff and leadership, assist with special projects, and perform other related duties as assigned.

Required Qualifications

• 3+ years of experience in office management, administrative support, or a similar role, including coordinating meetings, maintaining calendars, and supporting office events and activities.
• Strong organizational, time-management, and attention-to-detail skills, with the ability to manage multiple priorities and maintain accurate records and documentation.
• Excellent written and verbal communication, interpersonal, and customer-service skills, with the ability to work effectively with staff, leadership, visitors, vendors, and external partners.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to work independently, take initiative, and anticipate and prioritize day-to-day office needs.
• Commitment to health equity, racial justice, gender justice, reproductive justice, and community-centered work.

Valued and Preferred Experience

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• Experience in a nonprofit, advocacy, community-based, or mission-driven organization, supporting a team in a fast-paced, collaborative environment.
• Experience coordinating vendors, facilities, supplies, and workplace services, including workspace, equipment, and office access for onboarding and offboarding.

Core Competencies

Community Accountability - We honor our commitments to one another, our partners, and our community. We take ownership of our work, communicate with transparency, and follow through because our collective impact depends on each of us showing up with care and accountability.

Excellence in Action - We bring intention, consistency, and care to everything we do. We strive for high-quality work, embrace learning, and continuously strengthen our skills, so our programs, advocacy, and service reflect the excellence our community deserves.

Respectful Relationships - We cultivate trust by communicating with honesty, kindness, and respect. We address challenges directly, protect one another's dignity, avoid gossip and divisive behavior, and contribute to a workplace where everyone can thrive.

Collaboration for Collective Impact - We recognize that lasting change happens together. We value diverse perspectives, share knowledge generously, and support one another across teams, and work in partnership to advance our mission and strengthen our community.

Mission-Centered Leadership - Regardless of title, we lead with integrity, courage, and a deep commitment to justice. We make decisions that reflect our values, center the well-being of Black women and girls, and contribute to building healthier, more equitable communities.

Equal Employment Opportunity

Black Women for Wellness is committed to building a workforce that reflects the communities we serve. We are proud to be an Equal Opportunity Employer and welcome applicants of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, sex, gender, gender identity, gender expression, sexual orientation, age, disability (physical or mental), medical condition, genetic information, pregnancy, reproductive health decision-making, marital status, military or veteran status, or any other characteristic protected by federal, state, or local law.

We will consider qualified applicants with arrest and conviction records in accordance with the California Fair Chance Act and applicable local laws.

If you need reasonable accommodation at any point during the application or interview process, please contact [e-mail]..

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We review every resume that is received. Unfortunately, we are unable to respond to every candidate. It usually takes one to two weeks for us to review your application. All applications will remain on file for consideration for future opportunities. Thank you in advance for your application!
The Deamer Group is an equal opportunity employer with a goal of recruiting a diverse workforce to meet the hiring needs of our clients.