Office Manager

Advanced Management Group; Las Vegas (NV); On-site; USD 55,000 - 65,000; Full time

Job summary

Advanced Management Group in Las Vegas, NV seeks an AMS Office Manager to oversee daily operations for the Roving Maintenance Division, coordinating with the Director of Maintenance and Dispatcher. You will handle dispatching, invoicing, payroll, timecard verification, and expense tracking, presenting updates to the Vice President every two weeks.

Candidate should excel in organization, data management, and communication, with 1–3 years in administrative roles and invoicing, and a proactive,

Qualifications

• 1–3 years of experience in an administrative role.
• 1–3 years of invoicing experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.

Responsibilities

• Perform service call intake and work order creation.
• Schedule work orders and property requests.
• Communicate with Property Managers and Regional Managers.
• Update schedules with clients, technicians, and office team.
• Collect and reconcile project information.
• Complete department invoicing promptly.
• Reconcile department credit card expenses to job costs.
• Oversee technician time and attendance.
• Assist with Front Desk coverage as needed.
• Coordinate monthly meetings with the Director of Maintenance and Dispatcher.
• Prepare weekly reports and manage multiple projects.

Skills

Dispatch experience

Customer service

Data management

Communication skills

Time management

Attention to detail

Job description

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AMS Office Manager

Las Vegas, NV, US

7 days ago Requisition ID: 2119

Salary Range: $55,000.00 To $65,000.00 Annually

Position Summary

The Office Manager supports the AMS Roving Maintenance Division’s daily operations by collaborating with the Director of Maintenance and the Dispatcher. This role manages essential administrative tasks, including dispatching, invoicing, payroll, timecard verification, and expense tracking. To ensure leadership alignment, the team presents comprehensive operational and financial updates to the Vice President every two weeks.

Position Responsibilities

The Roving Office Manager will complete a broad variety of tasks for the company including but not limited to the following as other duties may be assigned:

• Perform service call intake and work order creation
• Schedule ARG work orders and AMG property requests
• Communicate with Property Managers and Regional Managers
• Perform scheduling updates with clients, technicians, and office team.
• Collect and reconcile completed project information
• Completion of department invoicing in a timely manner
• Completion of department credit card expenses ensuring expenses match job costs
• Oversight of technician time and attendance
• Assistance with Front Desk coverage as needed
• Coordinating monthly meetings with the Director of Maintenance and Dispatcher
• Possess exceptional organizational and time-management skills including working on multiple projects simultaneously and completing reports weekly.

Essential Functions

• Dispatch experience in the service industry preferred
• Strong perseverance in a fast-paced environmentContinued excellence in customer service
• Positive attitude and excellent problem-solving ability
• Experience with managing and organizing data
• Exceptional communication skills
• Solid working knowledge of computer/mobile programs and software
• Professional verbal and written communication skills.
• Ability to analyze large amounts of data and compile detailed reports.
• Sound independent judgment.
• Attention to detail, organizational, time-management, and problem-solving skills

Key Skills

Basic math skills; ability to analyze figures; knowledge of accounting principles; excellent verbal/written communication, multi-tasking, prioritizing, and organizational skills

Required Experience

• 1-3 years of experience in an administrative role.
• 1-3 years of experience in invoicing

Supervisory Responsibilities

• This position does not have supervisory responsibilities.