Office Manager

OUR SAVIOURS LUTHERAN CHURCH; Illinois; On-site; USD 38,000 - 41,000; Full time

Benefits offered by this job

Employer-paid benefits: PTO, holidays,

Disability

Retirement contributions (basic group)

Flexible spending plans; 403B, RothIRA

Vision insurance

Job summary

OUR SAVIORS LUTHERAN CHURCH seeks an Office Administrator to serve as the administrative hub of the congregation, supporting the pastoral staff and acting as the first contact in the office. You will manage calendars, coordinate space usage, recruit volunteers, and assist with member care and committee logistics.

Responsibilities include answering phones during business hours, coordinating event setups, and producing reports with the Communications Director.

Qualifications

• Three to five years of experience in an administrative position, non-profit experience preferred.
• Associates or Bachelor’s degree in a business or related field preferred.
• HR knowledge/experience preferred.
• Relationship-oriented: Must work well as part of the OSLC staff and volunteer teams.
• Self directed/managed: able to set priorities and effectively manage to insure all responsibilities are executed accurately, on time or ahead of schedule.
• Able to multitask under pressure and switch priorities as needed.

Responsibilities

• Answer phones and handle office inquiries during set office hours (9-3, M-F).
• Manage meeting room reservations for both members & external groups.
• Own & maintain all OSLC google calendars.
• Coordinate setup needs to Facilities Manager.
• First point of contact with all outside groups seeking space rentals.
• Utilize the Realm church management platform to coordinate volunteer opportunities and manage congregational participation.
• Maintain membership status of congregation members alongside Adult Ministries Coordinator.
• Recruit office volunteers and coordinate the calendar of office volunteers.
• Assist pastors with member care including prospective member support and creation of various lists and groups of members.
• Provide logistical support for all committees and leaders of congregation.

Skills

Relationship-oriented

Self directed/managed

multitask

Education

Associates or Bachelor’s degree in a business or related field

Tools

Microsoft

Google products

Job description

Job Description

The Mission of OSLC is to be a loving community where all people discover and grow an active faith in Jesus Christ that changes lives in the world.

Purpose of Office Administrator

Serve as the administrative hub of the congregation, facilitating day-to-day operations in support of the pastoral staff while being a welcoming and consistent first point of contact in the office.

Major Duties and Responsibilities

Answer phones and handle office inquiries during set office hours (9-3, M-F)

Manage meeting room reservations for both members & external groups

• Own & maintain all OSLC google calendars
• Coordinate setup needs to Facilities Manager
• First point of contact with all outside groups seeking space rentals

Utilize the Realm church management platform to coordinate volunteer opportunities and manage congregational participation

• Maintain membership status of congregation members alongside Adult Ministries Coordinator
• Recruit office volunteers and coordinate the calendar of office volunteers
• Assist pastors with member care to include prospective member support and creation of various lists and groups of members
• Provide logistical support for all committees and leaders of congregation

Produce the OSLC Annual Report alongside Communications Director, focusing on the recruiting of the reports

Manage documentation, paperwork, procedures, and supplies necessary to ensure the office runs smoothly:

• Maintain and regularly update Facilities Usage Guidelines
• Oversee compliance with necessary trainings (eg: Sexual Harassment Training)
• Prepare new employee paperwork and onboard new employees; eg: employee handbook
• Manage the inventory of all office supplies including paper, pens/pencils, and other materials
• Purchase equipment and supplies in accordance with financial protocols.
• Manage bulletin boards, flyers and other advertising in the church building

Coordinate mailings (Stewardship, Christmas, etc.) as directed by the Lead Pastor

Maintain a positive and productive environment for staff and office volunteers

• Encourage a welcoming environment for members, prospective members, and community partners

Qualifications

Three to five years of experience in an administrative position, non-profit experience preferred

Associates or Bachelor’s degree in a business or related field preferred

HR knowledge/experience preferred

Relationship-oriented: Must work well as part of the OSLC staff and volunteer teams.

Self directed/managed: able to set priorities and effectively manage to insure all responsibilities are executed accurately, on time or ahead of schedule

Able to multitask under pressure and switch priorities as needed

Proficiency or Familiarity with

Microsoft

Google products

Working Relationships

Reports to Lead Pastor

Staff liaison to IT committee

Compensation & Benefits

• $27.50-$30 per hour depending on experience
• Employer Paid Benefits package including PTO, paid holidays, disability, basic group life and retirement contributions
• Employee Benefits Programs including flexible spending plans for health, dependent or commuter expenses, 403B retirement plan, Roth IRA, and vision insurance.