Office Manager

Positivity; Illinois; On-site; USD 50,000 - 75,000; Full time

Job summary

A growing biotechnology company, VectorBuilder, is seeking an Office Manager to handle various administrative tasks. This role involves supporting the CEO, managing office operations, and contributing to a positive work environment. The Office Manager will play a key role in ensuring smooth office functioning and enhancing workflow through effective organization and communication.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• Strong time management and multitasking abilities.
• Excellent organizational and planning skills.
• Degree in office administration preferred.

Responsibilities

• Serve as the point person for office duties.
• Maintain office condition and manage supplies.
• Assist in onboarding new hires and scheduling.

Skills

Time management

Attention to detail

Communication

Organizational skills

Problem-solving

Creative thinking

Education

College degree (Bachelor's)

Tools

Microsoft Office

G-suite

QuickBooks

Job description

1 week ago Be among the first 25 applicants

This range is provided by VectorBuilder. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $75,000.00/yr

Direct message the job poster from VectorBuilder

VectorBuilder is a rapidly growing biotechnology company that has established itself as a global leader in a range of life sciences products and services, including vector cloning, virus packaging, library construction, stable cell line generation, Covid-19 research reagents, and GMP manufacturing of clinical grade plasmid DNA and viruses. VectorBuilder's revolutionary online vector design platform has become highly popular with researchers around the world for its rich functionalities and highly intuitive user interface.

VectorBuilder is seeking an Office Manager to join our team! This position will report to and work directly under the Chief Operating Officer.

This role includes training opportunities and support for learning new skills and developing as an office professional. Opportunities for advancement and career growth are also available.

Administrative Responsibilities:

• Answer phones with good customer service.
• Serve as the point person for office manager duties, including maintenance, mailing, supplies, equipment, errands, shopping, organizing, and more.
• Serve as the main point of contact for administrative assistants.
• Works hand in hand with management.
• Serve as the point of contact for the COO.
• Work with client accounts payable departments to collect past due invoices (clients are businesses and universities).
• Maintain the office condition, arrange necessary repairs, and manage cleaning service.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Assist in the onboarding process for new hires.
• Assist logistics and other departments as needed.
• Assist with scheduling dinner and other outings when other colleagues visit the office.
• Help maintain a positive and engaging office culture by suggesting ideas that encourage a welcoming environment and motivate team members to work on-site.
• Other duties as needed to keep the office running smoothly.

Highly preferred skills and background:

• College degree (Bachelor's); additional qualifications in office administration would be a plus.
• Proficiency in Microsoft Office, G-suite, and QuickBooks.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• A creative mind with an ability to suggest improvements.

VectorBuilder is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Our hiring is based solely on qualifications, merit, and business needs at the time.

Seniority level

• Seniority level

  Director

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Administrative, and General Business

• Industries

  Research Services and Biotechnology Research

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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