Office Manager

Five Stones Research Corporation; Huntsville (AL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Dental Insurance

Employee Recognition Programs

Health Insurance

Life Insurance

Paid Time Off

Parental Leave

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Job summary

Five Stones Research Corporation in Huntsville, AL is seeking an experienced Office Manager to support executive operations. This full-time, exempt role requires active DoD Secret clearance, U.S. citizenship, and meticulous administration.

You will coordinate executive correspondence, manage schedules, handle sensitive information, supervise administrative staff, and ensure compliant travel, records management, and proficient use of Microsoft Office.

Qualifications

• BA/BS with 4 years administrative/business experience.
• AA with 6 years administrative/business experience.
• HS diploma with 10 years administrative/business experience.
• 3 years' experience executing mid-exec level tasks or general admin support.
• Active interim DoD Secret clearance or higher; US Citizenship required.

Responsibilities

• Coordinate executive level correspondence.
• Handle CUI/FOUO/classified information procedures.
• Train and advise junior administrative staff.
• Manage government records and databases.
• Oversee government travel processes.
• Maintain administrative schedules and electronic calendars.
• Handle government correspondence procedures.
• Use government task management systems.
• Prepare meeting materials and briefs.
• Practice time-management procedures.
• Proficient with Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Communicate effectively via phone and email.

Skills

Executive correspondence

CUI/FOUO/classified handling

Training junior admins

Government records management

Government travel processes

Scheduling / calendars

Government correspondence handling

Task management systems

Meeting materials prep

Time-management procedures

Microsoft Office Suite

Communication skills

Education

BA/BS + 4 years admin/business

AA + 6 years admin/business

HS Diploma + 10 years admin/business

3 years mid-exec/admin support

Job description

Office Manager

Job Details

Description

Office Manager

Position Overview Type: Full-Time, Exempt

Location: Huntsville, AL

Travel: None expected

Clearance: Active Department of Defense (DoD) Secret Security Clearance

Work Authorization: U.S. Citizenship required

Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team.

Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal.

Required Education And Experience

• One of the following combinations of education and experience:
• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years’ experience in administrative/business field.
• HS Diploma or equivalent and 10 years’ administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• US Citizenship Required; Minimum of an active Interim DoD Secret Clearance or higher.

What We Offer

• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.