Office Manager

Selah Academy; Harrisonburg (VA); Hybrid; USD 42,000 - 52,000; Part time

Job summary

Selah Academy seeks an Office Manager/Administrator to support all-school operations, enrollment tasks, and staff coordination. You will work closely with the Director to manage inquiries, student records, and communications.

The role requires strong organizational skills, proficiency in MS Office, and familiarity with FACTs School Software. A bachelor's degree or relevant experience is preferred, with hybrid hours including summer remote work.

Qualifications

• Dedication to Christ and Selah’s mission.
• Attention to detail and strong organization.
• Proficiency with MS Office and basic accounting concepts.
• Willingness to learn FACTs School Software.
• Clear written and verbal communication.
• Ability to maintain confidentiality.
• Bachelor’s degree or relevant experience preferred.

Responsibilities

• Assist the Director with new inquiries and communications.
• Handle all application and enrollment tasks via FACTs software.
• Maintain student and staff files.
• Coordinate parent communications and interview scheduling.
• Greet visitors and manage visitor protocols.
• Greet late-arriving parents and track volunteer/substitute hours.
• Answer school phone and support preschool restroom times.
• Manage office and classroom supplies and equipment.
• Prepare and print school documents; manage onboarding for new staff.
• Support social media, promotional materials, and donor event logistics.

Skills

Attention to detail

Strong organizational skills

Excellent computer skills

MS Office (Word, Excel, Publisher)

Familiarity with FACTs School Software

Written and verbal communication

Basic accounting understanding

Friendly persona

Confidentiality

Bachelor’s degree or relevant exp.

Education

Bachelor’s degree or relevant experience preferred

Tools

FACTs School Software

MS Office (Word, Excel, Publisher)

Job description

Selah Academy Office Manager/Administrator

All-School | November 2026

Hours: Monday - Thursday | 9:00 am - 3:00 pm | September - May

Summer Hours: up to 100 hours, remote and in-person hybrid

• Application and Enrollment
• Assist the Director with all new inquiries and communications
• Handle all application and enrollment tasks through Selah’s FACTS software
• Keep and maintain student files
• Assist Director with all parent communication and interview scheduling

• Office receptionist
• Greet visitors, volunteers or substitute teachers and have them follow visitor protocols
• Greet parents who are bringing kids in late
• Maintain records of volunteer and substitute teacher hours
• Answer school phone
• Assist Preschool students at restroom times

• Administrative duties
• Maintain and order office, classroom, and first aid supplies and equipment as needed
• Create and print school documents
• Obtain and maintain updated volunteer background checks and driving records
• Manage registration paperwork and student records
• Maintain staff files
• Handle New Staff Onboarding

• Additional Tasks:
• Help with social media posts and promotional materials
• Create supply lists and other documents
• Arrange substitute teachers
• Maintain school calendar
• Help with logistics of donor appeals and events
• Help with other tasks assigned by the director

Qualifications and Skills:

• Dedication to Christ and a belief in Selah’s mission
• Ability to give attention to detail
• Strong organizational skills
• Excellent computer skills including knowledge of MS Office, Word, Excel, and Publisher
• Knowledge of or willingness to learn FACTs School Software
• Good written and verbal communication skills
• Understanding of basic accounting and/or willingness to learn
• Friendly persona
• Ability to maintain confidentiality
• Bachelor’s degree or relevant experience preferred